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# The KPresenter User's Manual

Krishna
Tateneni
KDE
KPresenter
KOffice
Graphics
Presentations
31/01/2000
0.0.1
0.0.1
31/01/2000
KT
Very first draft.

KPresenter is the presentations program in the KOffice suite of productivity applications.

## To Be Done In This Manual

There is a lot to be done in the KPresenter manual. The below list is not necessarily complete, and does not follow any particular order.

- Flesh out the introduction by describing presentations software and the features of KPresenter in particular.

- Add a "What should I read?" section to the introduction.

- Expand the tutorial. Introduce more features to the new user.

- Write the "KPresenter Screen" chapter.

- Create an outline for the "Detailed Guides" chapter(s).

- Come up with a set of questions for the "Q and A" chapter.

- Write the "KPresenter Options" chapter.

- Write the tool bars/menu items chapter.

## Introduction

KPresenter is the presentations program in the KOffice productivity suite. Using KPresenter, you can prepare a set of slides for use in an on-screen slideshow or for printing. Your slides can include text and graphics in a variety of formats, and of course, you can embed all sorts of objects using KParts.

The KOffice productivity suite consists of a number of applications which are designed to work together. Overview documentation for KOffice is available, as well as manuals for each component of the suite. The components of KOffice are:

- KWord - a frames based wordprocessor.

- KSpread - a spreadsheet application.

- KPresenter - a presentations application.

- KIllustrator - a vector drawing application.

- KImageShop - a bitmap drawing application.

- Katabase - a database application.

- KFormula - an editor for mathematical formulae.

- KChart - an application to draw charts and diagrams.

- KImage - a simple image viewing application.

In addition to the above components, KLyX will become part of KOffice in the future. KLyX is a wordprocessor for scientific and mathematical documents based on TeX.

KOffice is a free (or open-source) software project which is released under the terms of the GNU General Public License.

## A Step-By-Step Tutorial

In this chapter, KPresenter is introduced using a simple tutorial. We shall walk through the most basic steps that are involved in creating a presentation, and adding some basic effects.

### Start a new document

When you start KPresenter, the Choose Template dialog appears.

The default option is "Start with an empty document". Select the template labeled "Title" (highlighted in red) by clicking on it. This also selects "Create new document from a template".

Now click OK. This brings up the slide editor window, where you can view and edit the slides (and objects contained in them) in your document. At the moment, we just have one slide, with one object on it, which is a text box.

Double-click the text box. The cursor changes to a vertical bar to show that you can now type some text.

Go ahead, type some text!

Click away from the text to de-select the text box when you are done typing.

### Add a new page

Let's now add a new slide to our document. To do so, click the "Insert" menu item, and then click on "Page".

This brings up the Insert Page dialog.

Click OK to accept the defaults, which will add a new page after page 1.

The Choose Template dialog comes up so that we can decide what the new slide should look like. This time, click on the "One" template (highlighted in red.)

The new slide now appears at the bottom of the editing window. To view the slide, you can either click the right arrow button on the toolbar on top, or drag the vertical scrollbar down (these are highlighted in red.)

The newly inserted page has two text boxes. There is one for a title, and another to contain a bulleted list of items.

Double-click and type a title. Then double-click on the second text box. Note that a bullet automatically appears when you start typing. Type some text and end the paragraph by pressing the enter or return key. As you type new paragraphs, bullets automatically appear in front of them.

You can de-select the text box by clicking away from it.

### Insert a picture

Let's go back to the first page now. You can use the vertical scrollbar, or the left arrow button on the top toolbar.

In this section, we'll liven our presentation up a bit by adding a nice logo to the title page. To do so, the first step is to click on the "Insert" menu item, and then on "Picture".

This brings up a file selection dialog. To learn about this or other standard KDE dialog boxes in detail, please consult the KDE documentation. You can browse by clicking on folder icons or by using the browser-style buttons on the toolbar (highlighted in red.) Clicking the up-arrow takes you up one directory level.

Find the file named `koffice-logo.png`, which may be in a different directory than the one shown in the screenshot below. You can also choose any other graphic file if you like! Select the file, and click "Open".

The logo graphic is now visible in the top left corner of the editing window. There are selection handles (little black squares) visible around the border of the graphic.

Place the mouse cursor anywhere in the middle of the logo, and drag it to the middle of the title page.

That's it. Now you have a picture on the title page!

### Add a shadow to the title text

Let's continue enhancing our title page by adding a shadow behind the title. Right-click anywhere on the title text. This achieves two things: the text box containing the title is selected, and a menu pops-up.

Select the "Shadow" option in the pop-up menu.

The Shadow dialog pops up. The distance between the shadow and the text is currently 0 so the shadow cannot be seen (this part of the dialog box is highlighted in red.)

Increase the distance value to 3. The effect of changing the distance can be seen in the preview window. Now click OK.

Now the title has a shadow!

### Change the color of the title text

Let's finish by changing the color of the title text from black to blue. To do so, select the title text by double-clicking the text box.

Change the color to blue by clicking on the dark blue icon in the color palette on the right side of the editing window (this icon is highlighted in red.)

Changing the color of the selected text to blue changes its appearance. Since the complementary color for blue is yellow, the highlighted text appears in yellow.

Now click away from the text to de-select it.

Now that there are two slides, why not try a slide show! To start the slide show, press the play button (the green arrow) on the top toolbar. The first slide should appear on your screen.

To advance from the first slide to the next, just click anywhere on the screen, or use the PageDown key.

To exit the slide show, right click, and then select the "Exit presentation" option from the pop-up menu.

## The KPresenter Screen

This chapter should describe the main KPresenter screen in detail. Keep in mind that the users who choose to skip the tutorial are likely to jump right in here.

## Detailed Guides

This chapter should describe how to perform the most common tasks in KPresenter.

## The Menu and Toolbar Items

KPresenter presents different types of interfaces for you to interact with the program. Perhaps the most familiar type of interface is the menu which appears on the top of the KPresenter window.

Clicking on the menu items gives you a list of commands from which you can choose the one you want. Many of the commands can also be accessed directly by holding down Ctrl or Alt and pressing another key on your keyboard. In the next section, each of the menu commands is described in brief.

In addition to the menus, KPresenter also has a set of toolbars. Each toolbar consists of a collection of mini-icons. A toolbar icon often presents a convenient shortcut to a command that is found in one of the menus.

Each toolbar has a thin stippled area, which acts as a handle for that toolbar. The stippled area is shown highlighted in red in the screenshot below:

Clicking on the toolbar handle results in that toolbar being "flattened" so that you have some extra space for viewing the main editing window:

Clicking on the toolbar handle a second time brings the toolbar back. You can also move the toolbar around by dragging the handle. Toolbars can be "docked" or attached to any side of the KPresenter window. If you like, you can also have the toolbar "float" in its own window, separated from the main KPresenter window as shown in the screenshot below:

If you don't like dragging toolbars around, right-click on the handle and a menu pops up as shown in the screenshot below:

The first few items in the pop-up menu have to do with the placement of the toolbar. You can choose any of the four sides of the KPresenter window, or have the toolbar "float" in a separate window. Choosing "Flat" hides the toolbar. (If you right-click on the handle of a hidden toolbar, this item appears as "Unflat" instead.)

Choosing the last item in the menu, "Mode", leads to an additional menu which lets you control the appearance of the items in toolbar. This additional cascading menu is shown in the screenshot below:

The default view of the toolbar is icons only. In this view, if you don't know what a particular icon means, you can hold the mouse over the icon, and after a second or so, a little hint pops up in a highlighted text box as shown in the screenshot below:

You can choose to display the toolbar items as text instead of icons, or even to combine both icons and text. If you want both text and icons, the cascading menu allows you to select whether the text appears beside the icons or below them. All four styles of displaying toolbar items are shown in the screenshot below:

### The KPresenter Menus

#### File Menu

Ctrl N File New

Ctrl O File Open

Ctrl S File Save

File Save As...

Ctrl P File Print...

Ctrl W File Close

Ctrl Q File Quit

#### Edit Menu

Alt Z Edit Undo

Edit Redo

Ctrl X Edit Cut

Ctrl C Edit Copy

Ctrl V Edit Paste

Ctrl Del Edit Delete

Alt A Edit Select All

Edit Copy Page To Clipboard

Edit Delete Page...

Ctrl F Edit Find...

Ctrl R Edit Replace...

Edit Header/Footer...

#### View Menu

View New View...

#### Insert Menu

F2 Insert Page...

F3 Insert Picture...

F4 Insert Clipart...

#### Tools Menu

F5 Tools Mouse

F6 Tools Line

F7 Tools Rectangle

F8 Tools Circle/Ellipse

F9 Tools Pie/Arc/Chord

F10 Tools Text

F11 Tools Autoform

F12 Tools Diagram

Ctrl F1 Tools Table

Ctrl F2 Tools Object

#### Text Menu

Text Font...

Text Color...

Alt L Text Align Align Left

Alt C Text Align Align Center

Alt R Text Align Align Right

Text Type Enumerated List

Text Type Unsorted List

Text Type Normal Text

Ctrl+ Text Increase Depth

Ctrl- Text Decrease Depth

Text Spacing...

Text Extend Contents To Object Height

Text Extend Object To Fit Contents

Text Insert Page #

#### Extra Menu

Extra Pen And Brush...

Extra Configure Pie/Arc/Chord...

Extra Configure Rectangle...

Ctrl L Extra Lower Objects

Ctrl R Extra Raise Objects

Extra Rotate Objects

Extra Shadow Objects

Extra Group Objects

Extra Ungroup Objects

Extra Align Objects Align Left

Extra Align Objects Align Center (Horizontally)

Extra Align Objects Align Right

Extra Align Objects Align Top

Extra Align Objects Align Center (Vertically)

Extra Align Objects Align Bottom

Extra Page Background...

Extra Page Layout...

Extra Create Web-Presentation (HTML Slideshow)...

Extra Create Template From Current Slide...

Extra Options...

#### Screen Presentations Menu

Screen Presentations Configure Pages...

Screen Presentations Assign Effect...

Screen Presentations Start

Home Screen Presentations Go To Start

PgUp Screen Presentations Previous Step

PgDn Screen Presentations Next Step

End Screen Presentations Go To End

Screen Presentations Pen Color...

Screen Presentations Pen Width #

Screen Presentations Open Presentationstructure Editor

#### Help Menu

Help About...

## KPresenter Options

This chapter should describe the options that are available for customizing KPresenter.

## Questions and Answers

Some commonly (and maybe not so commonly) asked questions and their answers should be in this chapter.

## Appendix

All the sort of stuff that belongs in an appendix.

## Credits and License

KPresenter

Program copyright 1998-2000 by Reginald Stadlbauer reggie@kde.org

Contributors:

Documentation copyright 1999-2000 by Krishna Tateneni

Translations:

This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation.