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# The KWord Users Manual

Mike
McBride
KDE
KWord
koffice
WordProcessing
7/3/2000
0.1.6
0.1.6
7/3/2000
MPM
Working on "Detailed Guides" (Document layout).
0.1.5
27/2/2000
MPM
Working on "Detailed Guides" (Document layout).
1.4
29/01/2000
MPM
Additional work on Detailed Guides. All screenshots/icons work now.
0.1.3
24/01/2000
MPM
More work on Detailed Guides. Other minor edits
0.1.2
22/01/2000
MPM
Started writing Detailed Guides. More pics added.
0.1.1
20/01/2000
MPM
Updated overall layout, split several large sections into small ones, all pictures should be included this time. Revision numbers now match numbers on CVS.
0.1.0
21/01/2000
MPM
Substantial updates. Moved all graphics elements to /pics directories.

KWord is a complete wordprocessing program. It is part of the KOffice suite of utilities.

## Still to be done on this manual

This is a list (a rather long list) of things which still need work in this manual:

- Write "What parts of this guide should I read?"

- Finish Tutorial.-- First pass done --

- Write Working with Frames -- section merged into other areas

- Write "Character Formatting Toolbars"

- Write Kword Options -- not coded yet

- Organize "Detailed Guides" into subjects...Then write the dang things - in progress

- Write Answers to Questions in Q and A

- Add to Glossary where needed. Some terms are undefined. Most are poorly defined.

- Write "Using tab stops" - in progress

- If Open template dialog continues to not need an ok, rework tutorial.

- Organize "Keyboard shortcuts" into subjects, then organize table by subject

- KWord now uses different open/save dialogs. Review all sections relating to this.

Just before release of KOffice.......

- Complete section on authors.....

- Write a section for each of the inport/export filters (ASCII, HTML, Word97, etc).

- Check all screenshots for new features, differnt looks

I want to make this very clear. This is a first draft (of many). My initial goal, is to get a good start on every section of this documentation. After this first draft is complete, I will rework each section again for more clairity/completeness.

I would be very interested in any part of KWord that people find particularly difficult or confusing. You can either write me directly, or post your comments on the koffice mailing list (which I faithfully read). These comments will help me focus the documentation better.

You may also notice (if you are reading this closely at all), that sections of this guide will often end abruptly with "STUFF". This is a marker to remind myself that more needs to be added, or the section needs to be worked on again.

If anyone wants to help me write this monster, I will erect a temple in your honor. Please drop me a note and let me know what you would like to work on.

Thanks

Mike mmcbride@ematic.com

## Introduction

### Introduction

KWord, is a full featured WYSIWYG (What You See Is What You Get) Wordprocessor/Desktop Publishing Program.

KWord is part of the KOffice productivity suite for the K Dekstop Environment. Other applications in KOffice include

- KSpread (spreadsheet)
- KPresenter (presentation creator)
- KIllustrator (a vector drawing program)
- KImageShop (a bitmap image editor)
- Katabase (database)
- KFormula (formula editor)
- KChart (for charts/graphs)
- and KImage (an image viewer).

All KOffice applications were designed from the beginning to take advantage KDE 2.0. Because of this, KWord (like all of KOffice), supports drag and drop, themes, and many other advanced features.

KWord is a wordprocessor which can work either as a traditional word processor, or as a simple Desktop Publishing Application. This is possible because KWord is a frame oriented word processor, not a page oriented word processor (Microsoft Word, Word Perfect and Applixware are all page oriented word processors).

Frame oriented word processors work by creating one or more "frames" per page. Each frame acts as a boundry, which limits the text within the frame. You can move and reshape these boundries, to define where on the page the text will be placed. As you resize frames, the text layout is reworked to fit within these frames. You can easily "connect" one frame to the next. When you connect two frames, any text which does not fit within the first frame, flows easily and automatically into the next. In addition to text, you can include virtually anything inside a frame. A frame can contain a spreadsheet, clipart, pictures, a database form, or nearly any piece of data. Since each page can have any number of frames, documents can appear quite sophisticated while still remaining easy to edit. Kword users also benefit from the auto wrap featurs in KWord. When you place one frame on top of part of another frame, the text from the "lowest" frame can be automatically wrapped around the newly created frame. This reformating all occurs in a WYSIWYG Graphical User interface, and occurs as you edit.

KWord simplifies the creation of new pages (at the users option), by automatically creating frames for the next page, using the previous page as a blueprint. This eliminates the need for the user to re-define the frame boundries for each page.

As a wordprocessor, KWord includes the most used options of many other word processors, while maintaing a simple interface. In addition to the features you expect from a modern wordprocessing package (text entry, bold face, italics, text alignment, text printing, etc), KWord can:

- Templates. Using predefined templates, complex document layout becomes a one step process. As a user, you can build your own templates, or use the current document to create a new template.

- KWord allows very complicated numbering of lists. You are not limited to numbers or letters, you can define your own!

- paragraph layout styles

- Editing headers and footers to maintain a consistant look for your documents

- You can search through you document for text and limit your search to text with specific formatting. By adding wildcards, the search and replace functions can become very powerful

- Complete footnote and endnote support

- Tables

- Incorporation of Pictures, Tables and other components from KOffice

- STUFF....

### Conventions Used Throughout this User Guide

### What parts of this guide should I read?

## Fundimentals

This next section is designed to introduce you to:

1. How to start KWord

2. The concepts of Templates in KWord (not to be confused with templates in Microsoft Office)

3. The basic parts of the KWord Screen

### Starting Kword

KWord can be started one of three ways:

1. You can select Kword through the system menus, under "Koffice"

2. If you are in a terminal program (KVT, Xterm, etc), you can type:

       $ KWord &amp

   Or

       $ KWord filename &amp

3. Using Konqerer, you can click on your data file (KWord documents end in .kwd). This will automatically start KWord and begin editing the file.

### An Introduction to Templates

OK, so the first question you may have is:

Why do I need to use a frames based word processor, when I am perfectly happy writing my letters on my current, page oriented, word processor?

Well the good news is, adjusting to a frames based word processor is easy and once you select a template, Kword will act just like the page oriented wordprocessor you are used to. There are templates available for simple correspondance and day to day use.

When you need to generate a more complex document (newsletters, posters, etc), however, you will not need to switch to a different program to generate these special documents. There are templates which will help you generate your newsletters or other more complicated documents.

OK. So now that you are willing to give this a try, we should talk briefly about what templates are, what templates can do for you and how you work with templates.

What are templates and what can they do for me

A template can be thought of as an initial mold for your document. When we sit down to write a document, we already have an idea of what the final product will look like. If you are writing a letter to a business, you want a document with only one column, which goes all the way accross the page, and from top to bottom of the page. When you sit down to author a newsletter for a local organization, however, you may want a large title accross the top, and several columns for quick news articles.

With KWord, you can use this preconceived notion of how your document should look and using a template, you can create a set of frames to approximate this final layout. For your business letter, you can select one large frame that covers the page from top to bottom and side to side (excluding margins of course). For that newsletter, however, you may decide that a two column document is more to your liking. Once you select this template, KWord will create the frames for you.

What if I decide later to change my layout

This is not a problem. If you begin your document as a single column document and decide later that two columns is better for your needs, you can add another column. The purpose of templates is not to limit your ability to change your format, but rather to take some of the work load off you whenever possible. I think it is fair to say that choosing the correct template when you begin your document, will simplify the formating (as opposed to always selecting the default template and making your changes later.), but it is also important to remember that choosing the wrong template will not increase your work when compared to page-oriented word processors.

Working with frames (aka Your First Document)

The following section, consists of two fundimental topics which you should understand before we condinue, and a step by step walk through of the most common things you will need to understand to manipulate multiple frames in the document. We will generate a quick newsletter using this tutorial. If you do not want to complete the tutorial, or have questions about a specific aspect of frames, you can use the following to jump directly to that section of the tutorial:

1. The differenct between Wordprocessing and DTP templates

2. The difference between Text edit mode and frame edit mode

3. Choosing the initial template

4. Selecting a frame and entering text into that frame

5. Changing the size of a frame

6. Moving a frame on the page

7. Adding a new frameMaking text flow between two frames

8. Deleting a frame

### The differenct between Wordprocessing and DTP templates

Before we begin with the tutorial, it is important, before we begin, that the difference between DTP (DeskTop Publishing) and Wordprocessing templates is explained.

Wordprocessing

  The Wordprocessing templates are designed to act like page-oriented wordprocessors. When you select a Wordprocessing template, you will create a template with one or more frames. The first frameset is distinctly tied to the paper size of your document. When you increase or decrease the paper size, the frame size is automatically adjusted. You are NOT able to move this frame around on the page and you cannot delete this frame. If you need to adjust the size or position of this frame, you must adjust the margins to adjust the framesize. On top of the first frame, you can, of course, add additional frames. These frames can contain pictures, text or whatever you want. These new frames can be moved, resized and deleted suit your needs. If you want it, KWord will even wrap the text from the first frame around any information in any subsiquent frames.

DTP

  These templates are designed for simple Desktop Publishing. When you select a template from this class, all of the frames are "created equal". This is where the difference between DTP and Wordprocessing template lies. None of the frames in a DTP template are tied to the page as tightly as the main frame in a Wordprocessing template is. Each of the frames is independent of the page size, and can be moved or resized without changing margins, etc. Of course this also means that altering the margins or papersize of your document requires that you individually move/resize each frame.

As you can see, the choice between DTP and Wordprocessing templates is a choice between flexibility (DTP) and convenince (Wordrocessing). You can create any document you like with either type of template.

If this concept is unclear, please follow along with the following step by step. The first document you will create will use a DTP template. This should help clairify exactly how templates function.

### The difference between Text Edit mode and Frame Edit mode

It is important to realize that most documents consist of two separate but often interrelated components:

1. The content: Which consists of text you enter through the keyboard, the pictures you have on your hard disk, the data in your spreadsheet, etc.

2. The layout: Which consists of how the information is given to the reader. Multiple columns, boxes surrounding text. italics for emphasis, etc.

This same division exists when using KWord.

KWord has two modes of operations:

- Text Edit Mode

- Frame Edit Mode

Text Edit Mode is most commonly used for the entry of the content of the document. In Text Edit Mode, you enter text from the keyboard, cut and paste from other applications, build tables for your data, etc.

Frame Edit Mode is most commonly used for the layout of the document. Using Frame Edit mode, you can adjust the width of text, resize pictures, etc.

This is not to say that you will never enter content from Frame Edit Mode, and never alter layout in the Text edit mode, but most of the time, you can consider the STUFF

You can enter Text Edit Mode by: Tools Edit Text or by pressing F4 or by clicking on the Text Edit toolbar button ()

You can enter Frame Edit Mode by: Tools Edit Frame or by pressing F5 or by clicking on the Frame Edit toolbar button ()

Now that we have discussed the differences between DTP and Wordprocessing templates and introduced the differences between Text Edit Mode and Frame Edit Mode, we can begin the tutorial

## Step by Step Tutorial

### Choosing the initial template

NOTE: The steps to this tutorial are numbered from 1 thru 21. Beneath each step, is text in italics. This text will explain what the previous step in the tutorial acomplished.

When you first start KWord (or start a new document after KWord is running), a dialog appears.

This dialog box is used to:

1. To select the initial template for your new document

2. Open a KWord Document saved to your hard drive or network.

3. Start KWord without any document started.

For your first document:

Step 1: Click on the DTP tab.

This will list the Desktop Publishing icons available on your system.

Step 2: Now select the "Simple Layout" icon by clicking once with the left button of your mouse.

This is the template we will use for the tutorial

Step 3: Now confirm your selection by clicking on "OK"

To complete your selection

KWord will open a new document with 3 frames. The frames are outlined on the white background, as grey boxes. Each box is a separate frame.

### Selecting a frame and entering text into that frame

To begin entering text (or adding any sort of data for that matter), to a document, you must first let the computer know which frame to put the data in.

Step 4: place the mouse cursor over the upper-left frame

Step 5: Click once with the left mouse button.

This selects frame. You can tell this is the current frame because a cursor appears in the upper left corner.

Step 6: Enter the following text into the keyboard: "The KWord Reader".

This is some sample text for our newsletter.

Step 7: Select "The KWord Reader" by left clicking and holding down to the left of the text, and draging to the right. Selected text will be white text on black background.

Step 8: Click inside the text size drop down box. Change this number to 50.

This changes the size of the text to one more appropriate for a title.

### Changing the size of a frame

Now that we have entered some text, we can see that the frame is too large for the text.

Step 9: Select Tools Edit Frame

This will switch us into Frame Edit Mode.

Step 10: Click once in the upper-left frame

This will select this frame for editing.

You will now notice the frame is outlined in black, with 8 black squares on the outline. These squares are used for resizing the frame.

Step 11: Place the mouse cursor over the black square in the lower right corner of the frame. Click with the left mouse button and hold it down. Drage the mouse up and to the left.

Notice how the frame changes shape. Adjust the size and shape of the frame until it looks like this:

When it does, release the mouse button.

### Moving a frame on the page

Now that we have created a title block, we will center it at the top of the page.

Step 12: Place the mouse cursor over the frame.

The cursor will now change to a "4 way arrow". This indicates KWord is ready to move the frame on the page.

Step 13: Click and hold with the left mouse button. Drag the mouse, and the frame will follow it. Position the frame in the center of the page near the top.

### Adding a new frame/Making text flow between two frames

Step 14: Begin by selecting Tools Create Text Frame

The cursor will now change to cross-hairs. You can now "draw" your new text box. Start by placing the cursor at one corner. Click and hold the left mouse button. Drag the mouse diagonally. An outline will appear which represents your new text frame. When you have a text frame of reasonable size, release the left mouse button.

It is not important if your text box does not resemble the example for the purposes of this tutorial.

When you release the left mouse button, a new dialog box appears.

This dialog box lists all the current framesets. The default value is highlighted. By selecting the default value, you will create a new framset (text will not flow from any other frame into this frame)

Step 15: For the purposes of this tutorial, select "Frameset 2"

Step 16: Select "OK"

What you have just done, is connect frameset 1 to your new text frame. To test this:

Step 17: Click once inside the lower left frame.

Step 18: Begin typing. You will need to type quite a bit, but keep typing. When you run out of space in the text frame, you will see your new text is moved immediatly into your new text frame.

### Deleting a frame

Now we will delete an unneeded frame. (Yes I know, we just created a new frame). We will delete the long text frame on the right side of the page.

Step 19: Select Tools Edit Frame

This will switch us into Frame Edit Mode.

Step 20: Place the mouse cursor over the right hand text column, and click with the left mouse button.

This selects the frame.

Step 21: Select Edit Delete Frame

This deletes the frame.

Hopefully this tutorial has introduced you to the basics of using frames in KWord.

## The KWord Screen

### Overview

KWord, like most GUI based programs, divides the screen up into several areas. Each area of the screen is used to perform a group of similar features . When you start the KWord screen, it is initially divided into 4 major areas:

1. The KDE Frame (which remains at the top of all programs run under KDE).

2. Document Area.

3. The Menu Bar.

4. and an assortment of Toolbars.

The KDE Frame.

The KDE Frame (which is not labled in the diagram above), surrounds all applications run under KDE. For more information on KDE Frames, please see the KDE User Guide.

The Document Area.

The document area consists of:

Horizontal and Vertical Rulers

  The rulers can be used to help you layout your document. For more information on Rulers, see Using Rulers.

Scrollbar

  The scrollbar is used to move through a KWord document quickly. The KWord scroll bar functions similar to all scrollbars in KDE or Windows.

Tab Selector

  This is used to select and place tab stops in your document for easy formatting. For more information on tab stops, see the section entitled Using Tab Stops.

Document View

  This is the area of the screen which is used to enter text. It shows you the current status of your document, and allows you to adjust frames, select text, and cut and paste text.

The Menubar

The Menu Bar provides acess to all of KWords functions and options. Each part of the KWord menubar is detailed in the section entitled: The Basic Menu Bar.

The Toolbars

The Tool bars provide "shortcuts" to commonly used functions. KWord uses 6 toolbars, with similar functions grouped together.

Character/Border Formatting Toolbar

  This toolbar has commonly used features for formatting your text and paragraph borders. Features on this toolbar include boldface and italic text, superscripted text, and adding a border to your paragraph

File Toolbar

  This toolbar is used to load, save, print and start new documents

Frame/Create Toolbar

  This toolbar is used to add new text frames to your document. You can also add graphics, tables or formulas to your document with this toolbar.

Basic Editing Toolbar

  This toolbar is for common editing functions such as cut, paste, undo, redo, find and spellcheck

Insert Toolbar

  This toolbar is used to insert pictures, clipart or special characters in your document.

Table Edit Toolbar

  This toolbar is used to add or remove rows or columns from tables.

### Using Rulers

Along the left and top edges of the Document area, are a horizontal and a vertical ruler.

These rulers measure from the top right edge of the page.

Each ruler has a bright area surrounded by a dark area. The bright area shows the size and location of the currently selected frame on that page. As you change windows, the bright area changes to reflect the new frame's settings.

The ruler can measure the page in 3 units of measure:

1. Milimeters (mm) - This is the default

2. Points (pt)

3. Inches (in)

To change the units of the ruler, place the mouse cursor over one of the rulers (either one), and click with the right button on your mouse.

Select your choice from the submenu. You will notice both rulers change to the new unit of measure.

You may also notice two verticle arrows (one pointed up, the other pointed down), on the right side of the bright area of the ruler. These are used to adjust the margin of a paragraph. For more information, see the section entitled Formatting Paragraphs.

Finally, you may see some black marks, which are not part of the ruler. They may appear as "L" shaped, a "Reverse-L", an Upside-down "T", or an Upside-down "T" with a dot in it. These are location of tab stops. For more information see the section entitledUsing Tab Stops.

## Detailed Guides: Document Storage and Printing

This section of the documentation will cover everything you need to know about starting a new document, saving a document, retrieving a saved document and printing a docuemnt.

### Beginning a New Document

Starting a new document can be done 5 ways:

- You can start KWord from the KDE Panel.

- You can start KWord from the command line by typing

      $ kword &amp

- You can begin a new document in KWord by selecting File New from the Menu bar

- You can use the keyboard shortcut: Ctrl N

- or by clicking on the toolbar.

However you begin a new document, a dialog box appears:

This dialog box allows you to:

- Start a New document from a template

- Open a previously saved document

- Start an "Empty" document.(default)

You can use the following keyboard shortcuts: New document from a template (Alt T), Open a previous document (Alt O), or Start and Empty document (Alt E)

If you use the keyboard shortcuts, you will need to press Enter on the keyboard or click "OK" to confirm your selection.

Starting a new document from a template

In order to start a new document based on a template, you must first choose your template.

Remember templates are either Wordprocessing or DTP templates. If you need to review the differences, click here.

You can use the tabs labled "Wordprocessing" and "DTP" to display all the available templates of that group.

Once you are on the correct tab, you are shown all the available templates, each with a title and a small icon which shows you the general layout of the template.

To select your template, click on it with the left button. This will begin a new document with that template.

If you click on the template with the right button, the template is highlighted, but KWord waits for confirmation from you. This can be useful if you need to see the complete title of the template and you cannot read it. After you have right clicked, the complete title of the selected template is visible along the bottom of the selection box. You can select another template if you need to, or you can confirm by clicking "OK".

Starting an "Empty" document

This is the default action, and begins a new document in Wordprocessing Mode, with one frame per page. This is an excellent choice for every day correspondance, or general word processing.

### Saving a Document

Once you have entered text and data into a document, you will usually want to save this to a file on your hard drive.

#### The "Save" Command

The "Save" command can be invoked 3 ways:

- By selecting File Save from the Menu Bar

- You can use the keyboard shortcut: Ctrl S

- or by clicking on the toolbar.

Any of these methods results in the same action by KWord.

By selecting the "Save" command, you are instructing KWord to save the file under the current filename. You will not be given the option to change the filename or its location. If you want to change the name of the file, or where it is saved, you must select File Save As... from the Menu bar.

If you have not saved this file before, it does not have a filename. KWord automatically executes the "Save As..." command so you can provide a file name.

KWord does not report a sucessful save. Therefore, if the file was saved without incident, KWord will return you to editing your document. If there is a probelm with the save, an error box will appear.

#### The "Save As.." Command

The "Save As..." command can be invoked 2 ways:

- By selecting File Save As... from the Menu bar

- or by trying to "Save" a file which does not yet have a filename.

The difference between the "Save" and the "Save As..." command, is the "Save As..." command prompts you for a filename, and lets you select a different file format or location.

When you select the "Save As..." function, a dialog appears.

Lets look at this dialog more closely:

This dialog shows my current directory is "/home/mike". You can see this by the textbox at the top of the dialog

The large box below that shows I currently have 3 folders in this directory. One of the folders is "/home/mike/Desktop", another is "/home/mike/Mail".

The third folder is labled "..". This is a special folder that exists in all directories on your computer. It tells the computer that if I select this folder, to move up one level in the directory heirarchy. (If a directory heirarchy is a foriegn concept to you, I would recommend reading a chapter in a good Unix book, which describes the directory filesystem).

We can also see I have previously saved a file called "tempkwordfile". (All KWord documents end in .kwd).

The text box labled "File Name" is blank, which indicates this file does not currently have a filename at all. If you were saving a file to a new location (not saving a new file), you would see the current file name listed here.

The text box labled "File Type" shows we intend to save this as a KWord file. Using KWord, you can save the file as other formats. For information on this, see the section on Filters.

There is a "Cancel" button, if you click this button, the save will be aborted, and you will return to editing the document.

There is a "Save" button, which will be used when we have selected the correct location, correct format and correct filename.

There are also 4 buttons:

| Moves you up one level in the directory tree.
| Creates a new folder. If you click on this button, a new folder will be created. The title of the new folder is "New folder", but you are automatically asked to give it a new name.
| This button toggles the file details (size, date create,etc) off.
| This button toggles the file details (size, date create,etc) on.

Using this dialog, you can move through the directory tree to find a location to save your document in.

To enter a folder, you double click on that folder. To exit that folder, you double click the ".." folder, or the click button.

When you are in the correct folder, you can type a name into the "File Name" box. There is no need to put a .kwd at the end of your filename, KWord will do this for you.

Unix filenames are more flexible than many other operating systems. Filenames can:

- be of nearly any length

- be any comination of upper and lower case letters

- include spaces and puncuation

Filenames should not:

- begin with a space or period

- end with a common file extension (.ps,.pdf,etc). This will tell KWord to try to export to that filetype. KWord has only certain specifice filters.

Once you have entered the correct information you can click on "Save" to complete the save.

KWord does not report a sucessful save. Therefore, if the file was saved without incident, KWord will return you to editing your document. If there is a probelm with the save, an error box will appear.

KWord will only allow you to save your file where you are allowed to by the permisions listed by the operating system. If you try to save outside that area, KWord will generate an error.

### Retrieving a Saved Document

The "Open" command can be invoked 4 ways:

- By clicking "Open a previously saved document" and the "Choose" button when Opening a New Document

- By selecting File Open from the Menu bar

- You can use the keyboard shortcut: Ctrl O

- or by clicking on the toolbar.

Any of these methods results in the same action by KWord.

When trying to open a file, a dialog appears.

Lets look at this dialog more closely:

This dialog shows my current directory is "/home/mike". You can see this by the textbox at the top of the dialog

The large box below that shows I have 3 folders in this directory. One of the folders is "/home/mike/Desktop", another is "/home/mike/Mail".

The third folder is labled "..". This is a special folder that exists in all directories on my computer. It tells the computer that if I select this folder, to move up one level in the directory heirarchy. (If a directory heirarchy is a foriegn concept to you, I would refer you to a basic book on Unix).

We can also see I have previously saved a file called "tempkwordfile". (All KWord documents end in .kwd).

The text box labled "File Name" is blank.

The text box labled "File Type" shows we intend to load a KWord file. Using KWord, you can load files from other formats. For information on this, see the section on Filters.

Another function of the "File Type" box, is to act as a file mask. A file mask hides all the files that KWord believes are unimportant to your current task. When the KWord filetype is set to KWord file, the dialog box only shows Folders, and files ending in ".kwd". If you file does not end in .kwd, you need to change the file type box to read "All files". Now all files will be displayed.

There is a "Cancel" button, if you click this button, the load will be aborted.

There is a "Open" button, which will be used when we have selected the correct location, correct format and correct filename.

There are also 4 buttons:

| Moves you up one level in the directory tree.
| Creates a new folder. If you click on this button, a new folder will be created. The title of the new folder is "New folder", but you are automatically asked to give it a new name.
| This button toggles the file details (size, date created,etc) off.
| This button toggles the file details (size, date created,etc) on.

Using this dialog, you can move through the directory tree to find a location to load your document from.

To enter a folder, you double click on that folder. To exit that folder, you double click the ".." folder, or click the button.

Once you have located your file, you can open it by double clicking on the filename, left clicking on the filename and then clicking on "Open", or by typing the filename in the text box labled "File Name" and clicking "Open".

### Printing A Document

The "Open" command can be invoked 3 ways:

- By selecting File Print from the Menu bar

- You can use the keyboard shortcut: Ctrl P

- or by clicking on the toolbar.

No matter how you do this, the print dialog will appear.

The top section of this dialog allows you to print to a printer (default) or print to a file.

Below the radio button labled "Print to a printer", is a list of printers connected to the computer.

The number of printers available will vary depending on the computer. In this example, there are 4 printers (3 are visible). All the printers are connected directly to the computer. Your system may have network printers listed. If you do not know which printer to use, you are probably best off using the default value (lp). If you want to print to another printer, simply click on the printer of your choice.

If you want to print your output into a postscript file, select "Print to File". You can now use the "Browse" button to locate the files destination. As an alternative, you can enter the absolute path and filename for your new file.

Under Options, you can select either to print the whole document (the default), or selected pages. If you select the "Print Selected Pages" option, you will be given the opportunity to select your start and end pages in the text boxes provided.

The next section allows you to determine if the document is printed in forward order (Print first page first), or reverse order (Print last page first).

The next section allows you to select color or greyscale printing. If you do not have a color printer, this feature has no effect.

The bottom box of this section, allows you to set the number of copies. You can either enter the number directly into the box, or use the arrows to adjust the number. KWord can print a maximum of 99 copies at once.

The left side of the print dialog, allows you to set the page size and the direction of print. Any differences between the page formatted in the document view, and the page size and shape selected here, may result in truncated output. To prevent this, you should make these paper settings match your document settings.

When you are satisfied with your selections, you can click "OK" to print.

If you click on "Cancel", the printing will be aborted.

## Detailed Guides: Editing your Document

This section of the guide will cover more advanced features of data editing. This section focuses entirely on text data. For working with other types of data, please see the next section.

### Selecting Text

For many editing and formatting functions in KWord, you will want to perform a certain action (bold face, underline, etc) to a certain section of text, not the document as a whole. You specify which text you want by selecting (highlighting) text.

Selected text has a black background to seperate it from unselected text. You select text by designating a start and an end point. All the ttext in between the start and end point is selected text. (Note: The "endpoint" can be located before the start point. The text will not be reversed.)

You can select text with either the mouse or the keyboard.

#### Using The Keyboard

Shift Left Arrow | Move selection one character to the left.
Shift Right Arrow | Move selection one character to the Right.
Shift Up Arrow | Selects all characters from the start of the selection, to the character directly up one line.
Shift Down Arrow | Selects all characters from the start of the selection, to the character directly down one line.
Shift Home | Selects all characters from the start of the selection, to the beginning of the line.
Shift End | Selects all characters from the start of the selection, to the end of the line.

#### Using The Mouse

To select text with the mouse, hold down the left mouse button and drag the cursor. This selects all text between the initial click of the mouse button and the current position of the mouse cursor. When you release the mouse button, the start and endpoints will become fixed.

### Undo/Redo

It happens all the time. You are working on a document, and you make a change. Oops, thats not what I wanted to do at all!

Fortunately, KWord has a solution for you.

Each time you make a change to a document, KWord remembers what the change was. If you want decide to remove some of the changes, you can "Undo" each change one at a a time.

As an example, William Shakespeare is using KWord to write his new drama. He types in the following verse:

Chorus: | Two households, both alike in dignity,
| In fair Verona, where we lay our scene,
| From ancient grudge break to new mutiny,
| Where civil blood makes civil hands unclean.

Now he thinks to himself, "Maybe Verona is not the ideal place?"

So he changes the line:

Chorus: | Two households, both alike in dignity,
| In fair Constantinople, where we lay our scene,
| From ancient grudge break to new mutiny,
| Where civil blood makes civil hands unclean.

"No", he says to himself, "that screws up the meter of the poem", and decides to change it back.

He selects Edit Undo from the menubar.

!!!!!!!!Must wait until Undo/Redo is completed in KWord to complete this section!!!!!!!!

### Cut/Copy/Paste and the Clipboard

The "clipboard" is a concept familiar to most people who have used modern word processors. It is a piece of your computers memory which is set aside as a temporary storage space. You can "Cut" or "Copy" text from your document into the clipboard. You can then move to another part of the document, and "Paste" this text back into the document at the new position.

The most common use for the clipboard is to move or coppy text which you have already entered into one part of your document to another part of the document or to another document.

To do this, we will begin with a test sentence

| In the country of Westphalia, in the castle of the most noble Baron of Thunder-ten-tronckh, lived a youth whom Nature had endowed with a most sweet disposition.

Using the mouse or keyboard, you select the phrase "most noble".

Now select Edit Copy from the menubar or press Ctrl C.

This has moved a copy of the selected text to the clipboard.

You now place the mouse cursor between "lived a" and "youth whom" and click once.

Now select Edit Paste from the menubar or press Ctrl V

The resulting sentence is:

| In the country of Westphalia, in the castle of the most noble Baron of Thunder-ten-tronckh, lived a most noble youth whom Nature had endowed with a most sweet disposition.

#### The Copy Command

The "Copy" command can be invoked 4 ways:

- By selecting Edit Copy from the Menu bar

- By clicking on the toolbar.

- You can use the keyboard shortcut: Ctrl C

- You can use the mouse to highlight the text. That text is automatically moved into the clipboard.

The "Copy" command moves a copy of the selected text to the clipboard. The original sentance is unaffected.

#### The Cut Command

The "Cut" command can be invoked 3 ways:

- By selecting Edit Cut from the Menu bar

- By clicking on the toolbar.

- You can use the keyboard shortcut: Ctrl X

The "Cut" command moves a copy of the selected text to the clipboard. The selected text is then deleted from the sentance in your document.

#### The Paste Command

The "Paste" command can be invoked 3 ways:

- By selecting Edit Paste from the Menu bar

- By clicking on the toolbar.

- You can use the keyboard shortcut: Ctrl V

The "Paste" command inserts a copy of all the text in the clipboard at the current position of the cursor. The clipboard is unaffected. (So another paste command will produce yet another copy of the text in the document.)

If no text in the document is currently highlighted, the "Paste" command inserts the text at the current position of the cursor.

If there is selected text when the "Paste" command is executed, the selected text is replaced with the contents of the clipboard.

Remember: You are not limited to the bounds of one document. If you "Copy" (or "Cut") text from a document, you can "Paste" this text into another open document.

### Finding and Replacing Text

#### The Find Command

The "Find" command can be invoked 3 ways:

- By selecting Edit Find and Replace... from the Menu bar

- You can use the keyboard shortcut: Ctrl F

- By clicking on the toolbar.

When the Find Command is invoked, a dialog appears.

This first thing you need to do is enter what you want to search for in the text box labled "Search String".

You can now click on either "Find First" or "Find Next".

Clicking on "Find First" instructs KWord to begin at the beginning of the document and search for the first occurance of that string of characters.

Clicking on "Find Next" also instructs KWord to search for the string of letters, but KWord begins at the current cursor position.

When KWord finds a match, it moves the cursor to that point in the document, and highlights the matching string of characters. You have the option of clicking "Find Next" again, to find the next match. When you have found the string of letters you are looking for, you can click "Close" to close the window and return you to editing your document.

When KWord has shown you all the possible matches in the document, it will stop searching.

#### Refining Your Search

As you can see, the dialog box allows you to refine your search.

Search options which are in grey, are currently unavailable and will have no impact on the search results. Search options which are in black, can be selected by clicking once in the box preceeding the option.

Find Whole Words only

  If this option is selected, KWord will only find a match if the string of characters is the entire word.

  As an example, searching for "man" will match "Man" or "man", but will not match "manual", or "command"

Case Sensative

  Normally, KWord does not evaluate upper and lower case differences. When this option is checked, searching for "man" will not match "Man".

Regular Expression

  STUFF

Use Wildcards

  STUFF

Find Backwords

  When this option is checked, Kword searches from the current position backwards.

Family

  When this option is selected, only text string which matchs the search string and are formatted using the selected font family will return a match.

  Once you select this option, the dropdown box to the right will become active. You can select from all available text families here.

  As an example, searching for "man" with the family set to "times", will not match "man" which is formatted using a helvetica font.

Size

  When this option is selected, only text string which matchs the search string and are formatted using the selected font size will return a match.

  Once you select this option, the dropdown box to the right will become active. You can select from all available text sizes here.

Color

  When this option is selected, the color of the font is evaluated.

  When you select this option, you can see the current color to the right. Clicking on this colorbar will allow you to choose another color.

Bold

  When this option is selected, only characters that are in boldface will be returned as a match.

  Once you have selected the "Bold" search option, another checkbox labled "Bold" appears to the right. Select this box to search for characters in boldface. Leave this box blank to search for characters not in boldface.

Italic

  When this option is selected, only characters that are in italics will be returned as a match.

  Once you have selected the "Italic" search option, another checkbox labled "Italic" appears to the right. Select this box to search for characters in italics. Leave this box blank to search for characters not in italics.

Underline

  When this option is selected, only characters that are underlined will be returned as a match.

  Once you have selected the "Underline" search option, another checkbox labled "Underline" appears to the right. Select this box to search for underlined characters. Leave this box blank to search for characters without underlines.

Vertical Alignment

  When this option is selected, you can choose to only search for characters which are superscript, subscript or normal.

#### The Replace Command

The replace command is an extension of the search command.

Begin by completeing the find panel just as you would if you were going to use the find feature by itself.

When you are ready, you should click on the tab labled "Replace".

In this window, you enter the text and formatting of the text that will replace what you entered in the "Find" window.

In the text box labled "Replace String", enter the new text you want inserted.

With KWord, you can also format the strings before you replace them.

At this point, may also choose to change the formating of the text:

Family

  When this option is selected, you can change the font family.

  Once you select this option, the dropdown box to the right will become active. You can select from all available text families here.

Size

  When this option is selected, you can change the font size.

  Once you select this option, the dropdown box to the right will become active. You can select from all available text sizes here.

Color

  When this option is selected, you can change the color of the font.

  When you select this option, you can see the current color to the right. Clicking on this colorbar will allow you to choose another color.

Bold

  When this option is selected, you can toggle boldface on and off.

  Once you have selected the "Bold" search option, another checkbox labled "Bold" appears to the right. Check this box to turn boldface on, Leave this box empty to turn boldface off.

Italic

  When this option is selected, you can toggle italics on and off.

  Once you have selected the "Italic" search option, another checkbox labled "Italic" appears to the right. Check this box to turn italics on. Leave this box along to turn italics off.

Underline

  When this option is selected, you can toggle underlining on and off.

  Once you have selected the "Underline" search option, another checkbox labled "Underline" appears to the right. Check this box to turn underlining on. Leave this box along to turn underline off.

Vertical Alignment

  When this option is selected, you can toggle superscript and subscript on or off.

Unless you specify additional formatting options, KWord will take the text formatting options of the text string you searched for, and use them to format the text you use to replace it.

When you have all your options set, you have one of three options to control replacing.

Replace First

  After you click this button, KWord will replace the first occurance of the search text with the replacement text.

Replace Next

  After you click this button, KWord will replace the next occurance of the search string, starting from the current cursor posistion.

Replace All

  After you click this button, KWord will replace all occurances of the search string, starting at the beginning of the document.

  If you click on the box labled "Ask before replacing", KWord will search for each occurance, highlight the text, and give you three options.

  - Yes - KWord will replace the text, and search for the next occurance.

  - No - This will abort the find and replace without any more changes.

  - Skip - This will skip this occurance, and search for the next occurance.

  When KWord has finished replacing all occurances, you can click "Close" to exit the window, or perform another find/replace.

### Spell Checking

The "Spell Checking..." command can be invoked 2 ways:

- By selecting Extra Spell Checking... from the Menu bar

- By clicking on the toolbar.

Spell Checking your document is controlled through a dialog box.

In this example, the first mispelled word KWord found, was "KWord". It is currently suggesting "Kword". The complete list of suggestions is in the box labled "Suggestions".

From here you have eight options:

- Replace - Replaces the current word with the suggestion. Only replaces this occurance.

- Replace All - Replaces all occurances of the current word with the suggestion.

- Ignore - Do not make any changes to this occurance. Ask me if this work appears again.

- Ignore All - Do not make any changes to this or any other occurance. Do not ask me about this word again.

- Add - Add the current word to the dictionary. STUFF!!!

- Help - Get Help. STUFF!!!!!

- Stop - Keep the current changes, but stop any further checking.

- Cancel - Undo any changes made from this autocorrection.

When the entire document has been checked, KWord will return you to editing your document.

### Autocorrection

Auto correction is a system for correcting common typing errors, converting abbreviations to their full spelling and adjusting capitalization. As you could guess from its name, this all occurs automatically, while you are editing your document.

To adjust the options for auto correction, select Extra Autocorrection... from the Menu bar

A dialog window appears to help you set your options.

#### Simple Autocorrection

Replace Quotes by Typographical Quotes

  When selected, this option will replace the standard keyboard quotes, with typographical quotation marks. If you want to change the quotation character, click on one of the buttons.

Convert the first letter from the first word of a sentance automatically to uppercase

  When selected, KWord will automatically capitalize the first letter after a period.

Convert two Upper Case letters to one Upper Case and one Lower Case letter

  When selected, KWord will automatically convert a double capital letter (a common typographical error), into a single capital letter.

#### Advanced Autocorrection

To switch to the Advanced Autocorrection, click on the tab labled "Advanced Autocorrection".

STUFF----Need to wait until option is complete.

## Detailed Guides: Document Layout

Two sections ago, we talked about creating, saving, loading and printing documents. The section after that (the previous section), discussed entering the textual information, moving it around, spell checing, and autocorrecting your text.

This section of the guide is designed to help you layout your documents. We will begin with changing the size and shape of the page and the margins, and work progressively trhough smaller and smaller blocks of text (frames, ethen paragraphs, then characters).

After we have discussed formatting individual characters, we will deal with some miscellaneous topics related to layout of your document.

### Formatting the Page

If you will remember back to when we talked about Wordprocessing Templates and DTP Templates, we mentioned that there were differences in your formatting options.

Well these differences are most important when we talk about Formatting the Page. What follows are two sections, one for formatting the page with a Wordprocessing Template, and another section for formatting the page with a DTP Template. Each section is independent of each other, so you should refer to the section that applies to your document.

#### Formatting the Page (Wordprocessing)

When you are working with a Wordprocessing Template, you control the size and shape of the main frame by setting the margins.

Formating the page is usually done by selecting:

Format Page...

From the menubar.

You can also go straight to the "Format Page" options by double clicking on either of the rulers.

A dialog box will appear with 3 tabs, labled "Format and Borders", "Columns" and "Header and Footer".

The "Format and Borders" tab is for altering the paper size, and changing the margins.

First you will notice, that a preview box appears on the right half of this dialog. This will approximate the final look of your document. It is updated with each change, and should be used as a guide for your changes.

On the left, the dialog first informs you what unit of measurement it is using. This unit of measurement is the same unit of measurement you have set for your rulers. (In this example, we are using inches.)

Below that, you can determine the paper format you will eventually print to. Your choices are:

- DIN A3

- DIN A4

- DIN A5

- DIN B5

- US Letter

- US Legal

- US Exective

- Screen

- Custom

All of these options (with the exception of Screen and Custom), refers to standard paper sizes.

Screen is used to generate a document where each "page" has an aspect ratio (shape) which matches the aspect ratios of computer monitors.

If you select the "Custom" paper size, two text entry boxes (labled "Width" and "Height") become active. Using these two boxes you can now enter any size paper you need.

Next to the paper format, you can select either Portrait or Landscape layout for your document. (!!!!!!!!Does Landscape/Portrait mean anything with "Screen" or "custom"!!!!!!!!)

Below the page format options, is the Page Borders Options, which consists of 4 entry boxes labled ("Right", "Left", "Top" and "Bottom").

The Page Borders (aka Margins), define the whitespace surrounding the text in your main frame. You can enter any number from 0 to the maximum size of the page in these boxes. The units are the same for all four boxes, and is the same as the measurement listed at the top of the dialog..

Clicking on the "Columns" tab allows you to change the number of columns on each page. Details can be found here.

Clicking on the "Header and Footer" tab changes the dialog options.

This dialog can be broken into two major sections, with each section being divided in to smaller divisions.

If you are not familiar with Headers and Footers yet, you should first read the section entitled Headers/Footers

Headers

This section lets you determine the placement of headers, and which pages have which headers on them.

In the text box labled "Spacing between header and body", you can specify how much empty space should be placed between the bottom of the header, and the top of the main frame.

You are also presented with three options. You must choose one:

- Same header for all pages - If you select this option, all pages, even or odd, including the first page, will have the same headers. This is the default.

- Different header for first page - If you select this option, the first page will use a different header than the other pages. After the first page, all pages have use the same header

- Different header for even and odd pages - If you select this option, the even pages will use one header, the odd pages use another header. You can use this to ensure the page numbers are always on the outside of the page, or to list the title of the document on odd pages and the chapter number on the even pages.

Footers

This section lets you determine the placement of footers, and which pages have which footers on them.

In the text box labled "Spacing between footer and body", you can specify how much empty space should be placed between the top of the footer, and the bottom of the main frame.

You are also presented with three options. You must choose one:

- Same footer for all pages - If you select this option, all pages, even or odd, including the first page, will have the same footer. This is the default.

- Different footer for first page - If you select this option, the first page will use a different footer than the other pages. After the first page, all pages have use the same footer

- Different footer for even and odd pages - If you select this option, the even pages will use one footer, the odd pages use another footer.

When you are satisfied with the changes you are ready to make, click "OK".

If you click "Cancel", all your changes will be ignored.

#### Formatting the Page (DeskTop Publishing)

When you are working with a DTP Template, you control the size and shape of all the frames individually.

Formating the page is usually done by selecting:

Format Page...

From the menubar.

You can also go straight to the "Format Page" options by double clicking on either of the rulers.

A dialog box will appear with 2 tabs, labled "Format and Borders" and "Header and Footer".

The "Format and Borders" tab is for altering the paper size.

First you will notice, that a preview box appears on the right half of this dialog. This will approximate the final look of your document. It is updated with each change, and should be used as a guide for your changes.

On the left, the dialog first informs you what unit of measurement it is using. This unit of measurement is the same unit of measurement you have set for your rulers. (In this example, we are using inches.)

Below that, you can determine the paper format you will eventually print to. Your choices are:

- DIN A3

- DIN A4

- DIN A5

- DIN B5

- US Letter

- US Legal

- US Exective

- Screen

- Custom

All of these options (with the exception of Screen and Custom), refers to standard paper sizes.

Screen is used to generate a document where each "page" has an aspect ratio (shape) which matches the aspect ratios of computer monitors.

If you select the "Custom" paper size, two text entry boxes (labled "Width" and "Height") become active. Using these two boxes you can now enter any size paper you need.

Next to the paper format, you can select either Portrait or Landscape layout for your document. (!!!!!!!!Does Landscape/Portrait mean anything with "Screen" or "custom"!!!!!!!!)

Below the page format options, is the Page Borders Options, which consists of 4 entry boxes labled ("Right", "Left", "Top" and "Bottom"). These boxes are inactive and cannot be changed.

Clicking on the "Header and Footer" tab changes the dialog options.

This dialog can be broken into two major sections, with each section being divided in to smaller divisions.

If you are not familiar with Headers and Footers yet, you should first read the section entitled Headers/Footers

Headers

This section lets you determine the placement of headers, and which pages have which headers on them.

In the text box labled "Spacing between header and body", you can specify how much empty space should be placed between the bottom of the header, and the top of the main frame.

You are also presented with three options. You must choose one:

- Same header for all pages - If you select this option, all pages, even or odd, including the first page, will have the same headers. This is the default.

- Different header for first page - If you select this option, the first page will use a different header than the other pages. After the first page, all pages have use the same header

- Different header for even and odd pages - If you select this option, the even pages will use one header, the odd pages use another header. You can use this to ensure the page numbers are always on the outside of the page, or to list the title of the document on odd pages and the chapter number on the even pages.

Footers

This section lets you determine the placement of footers, and which pages have which footers on them.

In the text box labled "Spacing between footer and body", you can specify how much empty space should be placed between the top of the footer, and the bottom of the main frame.

You are also presented with three options. You must choose one:

- Same footer for all pages - If you select this option, all pages, even or odd, including the first page, will have the same footer. This is the default.

- Different footer for first page - If you select this option, the first page will use a different footer than the other pages. After the first page, all pages have use the same footer

- Different footer for even and odd pages - If you select this option, the even pages will use one footer, the odd pages use another footer.

When you are satisfied with the changes you are ready to make, click "OK".

If you click "Cancel", all your changes will be ignored.

### Working with Frames

Since KWord is a frames based wordprocessor, an understanding of Frames is necessary for all but the most simple of documents.

This section is designed to give you a firm understanding of how to create, destroy and manipulate frames so KWord can provide you with the exact document you want.

#### Framesets

Before we continue our discussion of Frames, its important that we define a couple terms now:

Frame

  A frame is a rectangular space on the page. This space defines an area where text (or other data), can be placed.

Frameset

  A frameset is a group of frames. Each frame in the framset has a position within the framset

  The position is determined when the frames are created. The first frame created is Frame #1, the second is Frame #2, etc.

  All text flows from one frame to another within a frameset, and only within a frameset. Text flows from frame to frame within the frameset according to the position of each frame

  As an example: If we have a frameset that consists of three frames (#1, #2, and #3).

  As we type text into Frame #1, the text is shaped to the outline of Frame #1

  When the text will no longer fit within Frame #1, it is automatically continued into Frame #2.

As you can see, text must (and does) move freely between frames within a framset.

#### Adding a Frame to a Document

Adding a frame can be done one of three ways:

- By selecting Tools Create Text Frame from the Menu bar

- You can use the keyboard shortcut: F6

- or by clicking on the toolbar.

Whatever method you choose, KWord responds by changing the cursor from to a set of crosshairs.

Using the mouse, place the cursor at one of the corners of your new text frame. (Any corner will work)

Now click and hold with the left mouse button.

Drag the mouse towards the opposite corner of the rectangle. As you drag the mouse, you will see a box drawn. This box represents the boundries of your new text frame.

When you are satisfied with the size and shape of your new text box, release the mouse button.

A dialog box appears.

The purpose of this dialog box is two fold:

1. Determine which frameset this new frame will belong to

2. Set up text flow options.

The first tab ("Connect Text Frames") in this dialog box is used to determine which frameset this new text box belongs.

Using the example given, you have just created a new frame in a document which currently has two framesets (called Frameset 1, and Frameset 2).

You now have the option of either:

1. appending this text box to one of the previously created framesets.

   To do this, simply select the frameset you want to connect this new text box two (either "Frameset 1", or "Frameset 2")

   When this text frame is created, the new text frame will become the last frame in the selected frameset.

   or

2. You can create a new frameset. This newly added frame will be the first (and currently only) frame in the frameset.

   If you want this to be a new frameset, you can enter a descriptive name for your new frameset. (A name which will tell you what you might find in that frameset). This name should be entered in the text box labled "Name of new Frameset".

The other tab ("Text Frame"), can be used to set some options for this frame. For more information on these options, see the section entitled Formatting Frames.

If you click "OK", the new frame will be created.

If you click "Cancel", the new frame will not be created, and you will be returned to editing your document.

KWord assumes you want to continue to add new text frames until you say otherwise.

In other words, when you have created your new text frame, you must now tell KWord you want to resize a frame, or insert text into the frame, etc...

If you fail to change to another function, clicking with the mouse will create yet another text frame.

#### Deleteing a Frame From a Document

You may decide you no longer need a frame in your document. You could leave it blank (so it would not be visible in the final output), but you should probably delete it to keep your document as simple as possible.

By deleting a frame, you will also be deleteing from you document any data inside that frame.

In order to delete a frame, you must be in "Frame Edit Mode". To change to Frame Edit Mode, you can:

- Select Tools Edit Frames from the Menu bar

- You can use the keyboard shortcut: F5

- or by clicking on the toolbar.

Once you are in frame edit mode, the cursor will change to an arrow.

Place the arrow inside the frame you want to delete, and click once with the left mouse button.

There is now 8 black squares on the edges of the frame.

If this is the frame you want to delete, you can do so by:

- selecting Edit Delete Frame from the Menu bar

  or

- While the cursor is inside the frame you want to delete, click once with the right mouse button.

  A small menu will appear. Select "Delete Frame".

If you are trying to delete the last frame in a frameset, KWord will ask you if you want to delete the current text frame. If you click "Yes", the frame, all frames connected to it, and the data within these frames (if there is any), will be deleted. If you click "No", the frame will not be deleted.

If you are trying to delete a frame that is not the last frame in a frameset, KWord will not ask for a confirmation. It will delete the current frame immediately, and move the data into the next frame in a frameset. No data will be deleted.

Deleteing the last frame in a framset will delete the entire frameset. All data within that frameset will be lost. Always use caution when deleting the last frame in a frameset.

#### Moving an Existing Frame

If you want to move a frame around on a page, you must be in Frame Edit Mode. To change to Frame Edit Mode, you can:

- Select Tools Edit Frames from the Menu bar

- You can use the keyboard shortcut: F5

- or by clicking on the toolbar.

Once you are in frame edit mode, the cursor will change to an arrow.

Place the arrow inside the frame you want to move, and click once with the left mouse button.

There are now 8 black squares on the edges of the frame.

If this is the frame you need to move, place the cursor inside the frame.

Move the cursor slightly in any direction. The cursor will now change to four arrows arranged in a cross.

Hold the left mouse button down, and drag the cursor in the direction you want to move the frame.

You will see an outline of the frame as you move it. When the outline is at the new location on the page, release the mouse button.

#### Resizing an Existing Frame

If you want to resize a frame, you must be in Frame Edit Mode. If you are not currently in frame edit mode, you can change to Frame Edit Mode, in one of three ways.:

- Select Tools Edit Frames from the Menu bar

- You can use the keyboard shortcut: F5

- or by clicking on the toolbar.

Once you are in frame edit mode, the cursor will change to an arrow.

Place the arrow inside the frame you want to move, and click once with the left mouse button. This selects this frame as the current frame.

There are now 8 black squares on the edges of the frame. By moving these squares, you will be able to drag the frame border(s) to a new location.

Each square will move a different combination of borders.

As an example: To move the bottom border of a frame, place the mouse over the box at the six oclock position in the frame. When the mouse is over the box, it will change to a double headed arrow.

Now click with the left mouse button and hold the button down. As you move the mouse up and down on the page, you will see that the frame changes shape to match your mouse movements. When you have the bottom edge of the frame where you want it, simply release the mouse button, and your changes will become permenant.

If you need to resize the frame of a neighboring frame, you should click once inside that frame (to make it the current frame), and you can move its borders in the same fashion.

If you are using a Wordprocessing Template, you cannot change the size of the primary frame by draging the edges of the frame. If you want to resize this frame, you must do so by Changing the margins

#### "Connecting"/"Unconnecting" Frames in a Frameset.

This section of the Users Guide is devoted to controlling where (which text frame) text flows when the current frame is full.

!!!!!!!!!!!This part of KWord is not currently stable enough to write about!!!!!!!!!!!!!!!!!

#### Hard Frame Breaks

A hard frame break is a special formatting character. It is invisible on the final printed output.

The purpose of a hard frame break, is to force all the text that follows it into the next frame in the framset.

If we have the following sentance: "We have nothing to fear but fear itself"

and we insert a Hard Frame Break, just before the word "but".

We will end up with one frame containing "We have nothing to fear", and the next frame in the frameset begins with "but fear itself".

To add a Hard Frame Break, you should first place the keyboard cursor where you want the break to be located in the document.

A Hard Frame Break can be inserted one of two ways:

- Select Insert Hard Frame Break from the Menu bar

- You can use the keyboard shortcut: Ctrl Return

If you want to remove a Hard Frame Break, you simply delete it like you would any other character. Since this is not a character that you can see, I recommend the following procedure to most easily delete the Hard Frame Break.

First, I recommend turning on "View Formatting Characters" (Select View Formatting Characters from the Menu bar)

This will let you see the charage returns, and tab stops in your document.

Find the last carrage return before the break in your text. Place the cursor in front of this carrage return.

Now press the delete key.

#### Frames and Text Wrapping

### Setting the Properties for a Frame/Formatting Frames

For each frame in your document, you can determine how:

- How Kword handles full text frames

- How text wraps on overlapping frames

- You can determine the frames exact size

- You can establish margins within a frame.

All of these settings can be determined in the "Frame Properties" dialog box.

In order to adjust the properties of any frame, you must be in "Frame Edit Mode".

If you are not currently in frame edit mode, you can change to Frame Edit Mode, in one of three ways.:

- Select Tools Edit Frames from the Menu bar

- You can use the keyboard shortcut: F5

- or by clicking on the toolbar.

Once you are in frame edit mode, the cursor will change to an arrow. Place this arrow inside the frame you want to modify, and click once with the left button. You have now designated that frame as the "current" frame.

You can now edit the properties one of two ways:

- Select Format Frame/Frameset from the Menu bar

- Place the cursor inside the "current frame", and click once with the right mouse button. A small menu will appear. Select "Properties".

The Properties dialog consists of one dialog box, with three index tabs labled "Frameset", "Text Frame", and "Geometry".

It is a common situation. You define a frame, and begin to type. There is too much text to fit within the current bounds of the frame.

KWord has two solutions to this problem. Using this dialog, you can determine which method it uses.

If you choose "Create automatically a new frame", whenever a frameset becomes full, KWord automatically creates a new page. On this new page, it creates a new frame, of the same size and position. It also sets the frame so that your text automatically flows into the new frame

If you choose "Resize automatically last frame", whenever a frameset becomes full, KWord automatically extends the bottom border of the text frame to accomidate the new text. It will continue to expand as new text is added.

Remember this only applies to a full frameset. If there is already another window for text to flow into, this will supersede any settings in this dialog box.

To adjust how text flows around overlapping frames, click the tab labled "Text Frame".

When you overlay two text frames, and text from both frames is competing for the same space on the page, KWord can (at your option), make sure that text from two frames does not overlap.

As you can see from the options in the dialog box, there are three possible choices.

"Run through other frames"

  By selecting this option, you are telling KWord to ignore all other frames when it displays the text in this frame.

"Run around the Bounding Rectangle of other frames"

  By selecting this option, you are telling KWord to wrap the text of this frame around other overlapping frames.

"Don't run around other frames"

  By selecting this option, you are telling KWord to not wrap any text around the edges of other frames, but instead, to skip down below the other frames before continuing to display text in this frame..

You can also determine how close your frames appear by setting the "Runaround Gap" in the textbox provided. Increasing the size of the runaround gap will create a white border between the text in the two text frames.

One common problem people have, when setting the text wrap features, is that they set both paragraphs to the same setting (Run around the bounding Rectangle of other frames). When they do this, they end up with two paragraphs that look like this:

As you can see, both Frame 1 and Frame 2 are wrapping around each other. This leaves a blank space where the two frames overlap. You can eliminate this space, and produce a cleaner look by changing either Frame 1 or Frame 2 to "Run through other frames".

You can adjust the size, position and margins of your frame by clicking on the tab labled "Geometry"

This dialog box allows you to specify exactly where the frame goes and how large it is.

You can locate your frame on the page by first entering the top and left measurements. This determines where the top left corner of the frame will be. All measurements are from the top left corner of the page.

You can also determine the exact size of the frame by entering its height and width in the text boxes provided. These two measurements are relative to the top left corner of the frame you specified above.

You can also use this dialog box to specify margins for your frame. The margins of the frame are similar to margins on a page. By entering a margin into the text boxes, you can have KWord automatically set aside a border of whitespace around the text in this frame. This will ensure that the text will not be located too closely to other frames or margins.

It is important to understand the difference between setting the margins here, and setting the "Runaround Gap" (see above).

KWord only applies the Runaround Gap when two frames overlap. If two frames are placed right next to each other, the runaround gap does not affect the final output.

When you set a margin for a frame, however, the whitspace is set aside reguardless of what other frames may be overlapping.

### Formatting paragraph

This section will detail all the options available to format your paragraphs.

Before you start formating a paragraph, ensure your cursor is currently located in the paragraph you want to format.

The formatting paragraphs dialog consists of 5 tabbed sections labled "Indent and spacing", "Flows", "Borders", "Numbering", and "Tabulators"

This dialog box allows you to set the paragraph margins, the spacing between lines, and the spacing between paragraphs.

The first section of this dialog box is labled "Indent", and consists of three parts:

"Left"

  You can indent all the lines of a paragraph by entering a value in this box. The first line is unaffected by this box. If you want to alter the first line, you must specify that seperately.

"Right"

  !!!!Just blacked out!!!!!

"First Line"

  Any non-zero value entered in this text box, will shift the left margin of the first line.

The next section is labled "Line Spacing". It consists of two elements:

Dropdown box

  !!!!!!!!!!!!!!Blacked out!!!!!!!!!!!!!!!

Text box

  By entering a value in here, you can adjust the spacing between lines from the default. If you enter a positive number, you will increase the spacing between lines. If, on the other hand, you enter a negative number, you will decrease the spacing between lines.

  Changes to this entry do NOT affect the line spaceing between lines of different paragraphs.

The last section is labled "Paragraph Space". It consists of two entries:

"Before"

  By entering a value in here, you can adjust the spacing before each paragraph from the default spacing. If you enter a positive number, you will increase the spacing before a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing before each paragraph.

"After"

  By entering a value in here, you can adjust the spacing after each paragraph from the default spacing. If you enter a positive number, you will increase the spacing after a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing after each paragraph.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

The next section is labled "Flows". This section determines how the text is placed within the line. With other packages, you may have referred to flows as "Alighment", or "Justfication".

As you can see, there are only 4 choices.

If you choose "Left", "Right" or "Center", the text will be moved on the line.

If you choose "Block", KWord will increase the space between words, so that each line (with the exception of the last liine), reaches both the left and right margins.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

The next section is labled "Borders".

You can tell KWord to surround (on some or all sides) a paragraph with a border. This border can be solid or not, of any color and of any size. You use this dialog panel to adjust the borders.

To define some borders for a paragraph, you first determine how the borders should appear on the document. Then you select which paragraph borders should be used. You can mix and match styles, weights and colors of paragraph borders for maximum flexibility in you document.

Determine the "Look" of the border.

"Style"

  You can use this dropdown box to select the overall type of the new border.

  Your choices are: Solid Line, Dash Line, Dot line, Dash Dot line, Dash Dot Dot line

"Width"

  This will determine how wide the resulting border will be. It is measured in points.

"Color"

  Clicking on the color bar will allow you to select a color using a new dialog box

Selecting the borders

| Select/Unselect Left Border. Clicking this button will apply the current options to the left paragraph border. Clicking a second time will remove the left paragraph border.
| Select/Unselect Right Border. Clicking this button will apply the current options to the right paragraph border. Clicking a second time will remove the right paragraph border.
| Select/Unselect Top Border. Clicking this button will apply the current options to the top paragraph border. Clicking a second time will remove the top paragraph border.
| Select/Unselect Bottom Border. Clicking this button will apply the current options to the bottom paragraph border. Clicking a second time will remove the bottom paragraph border.

The "Preview" window will show you how your paragraph borders will look.

!!!!!!!!!!Still needs work before writing!!!!!!!!!

This dialog is used to adjust the tab stops. For more details, see Using Tab Stops.

### Using Tab Stops

Tab stops are a (very useful) holdover from the days of typewriters. They allow you to align text into columns quickly and easily.

When a tab stop is in place, you can immediatly jump to that horizontal position on the page by pressing the "Tab" key. Tab stops are most commonly used to allign columns in a table, or to automatically indent paragraphs.

Tab stops are part of the properties of a paragraph. Each paragraph keeps track of its own set of tab stops. You can view the tab stops of a particular paragraph by placing the mouse cursor within a paragraph, clicking once, and checking the top ruler. The tab stops are marked as symbols in black.

KWord recognises 4 types of tab stops. Each of these types has a corresponding symbol to help you identify the type in the ruler.

Type | Symbol | Description
Right Tab Stop |  | With a right tab stop, the right edge of the next set of words is aligned at the tab stop.
|  | Example: |
Center Tab Stop |  | With a right tab stop, the text is centered at the tab stop.
|  | Example: |
Left Tab Stop |  | With a left tab stop, the left edge of the next set of words is aligned at the tab stop.
|  | Example: |
Decimal Tab Stop |  | With a decimal tab stop, the decimal points of the text are aligned at the tab stop.
|  | Example: |

#### Setting Tab Stops

Tab stops can be set one of two ways:

- Using the rulers of KWord

- Using a specialized dialog panel.

##### Using the Ruler

You can use the top ruler on KWord to interactively insert tab stops.

First, you should select the type of tab stop you want to use.

Place the mouse cursor over the current tab character (located directly to the left of the top ruler). Click once with the right button of the mouse. A small submenu will appear. You can select the tab stop you want from the sub menu.

You can also use the left mouse button to cycle through the different types of tab stops.

Click once on the current tab character, and the tab stop changes from "Left Tab Stop", to "Center Tab Stop". If you continue to click with the left mouse button, you will change to "Right Tab Stop", then to "Decimal Tab Stop", then back to "Left Tab Stop".

Once you have the correct type of tab stop, you can simply place the mouse cursor on the top ruler bar, and click once with the left mouse button. This will place a tab stop at that position.

##### Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format Paragraph from the Menu bar. This will bring up a dialog box with 5 tabs.

Click on the tab labled "Tabulators"

You can now add tab stops by:

1. Type the horizontal location of the tab stop in the space provided. The units are listed above the text box.

2. Select the type of tab stop from the list on the right.

3. Click Add.

When you are done adding tab stops, you can click "OK" to finish.

#### Moving Tab Stops

Tab stops can be moved one of two ways:

- Using the rulers of KWord

- Using a specialized dialog panel.

##### Using the Ruler

1. To move a tab stop with the ruler, place the mouse over the desired tab stop. The mouse cursor will change to a double arrow.

2. Click and hold down the right button on the mouse. Drag the tab stop to its new location

3. When the tab stop is where you want it, release the mouse button.

##### Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format Paragraph from the Menu bar. This will bring up a dialog box with 5 tabs.

Click on the tab labled "Tabulators"

You can now move tab stops by: !!!!!!!!!This is assumed, not working when written!!!!!!!!!!!

1. Click on the tab stop you want moved. The list of all tab stops is in the box on the left side of the dialog panel

2. Click "Modify".

3. Edit the horizontal location of the tab stop in the space provided. The units are listed above the text box.

4. If you need to make changes, select the type of tab stop from the list on the right.

5. Click "OK".

#### Removing Tab Stops

Tab stops can be removed one of two ways:

- Using the rulers of KWord

- Using a specialized dialog panel.

##### Using the Ruler

1. To delete a tab stop with the ruler, place the mouse over the desired tab stop. The mouse cursor will change to a double arrow.

2. Click and hold down the right button on the mouse. Drag the tab stop off the edge of the document.

3. Release the mouse button.

##### Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format Paragraph from the Menu bar. This will bring up a dialog box with 5 tabs.

Click on the tab labled "Tabulators"

You can now delete tab stops by: !!!!!!!!!This is assumed, not working when written!!!!!!!!!!!

1. Click on the tab stop you want moved. The list of all tab stops is in the box on the left side of the dialog panel

2. Click "Delete".

When you are done adding tab stops, you can click "OK" to finish.

### Formatting Characters

This section will cover the changes you can make to individual or blocks of characters including:

- Size

- Font

- Font Style

- Character Set

- Character Color

#### Changing Size, Font, Font Style and Character Set

##### Using the Keyboard or Toolbars

There are several keyboard shortcuts which you can use to make common changes to character formatting. After selecting the text, you can use these key combinations to toggle each attribute.

The Basic Formatting Toolbar also has buttons which you can use to toggle these same attributes.

The following table details each attribute, the toolbar buttons and the keyboard shortcuts.

Attribute | Toolbar Button | Key Combo
--- | --- | ---
Font Size |  | -
Font |  | -
Bold Face |  | Ctrl B
Italics |  | Ctrl I
Underline |  | Ctrl U

You cannot change the Character Set using the keyboard or the toolbar, you must use the dialog box.

##### Using the Dialog Box

If you have many changes to make, you can also use a dialog box to set these same attributes.

You can open the Character Formatting Dialog box in one of two ways:

- Select Format Font from the Menu bar

- You can use the keyboard shortcut: Alt F

Either method will open a dialog box

Using this dialog box, you can select the font, size, character set, italics and boldface options.

The preview box along the bottom, will show you how your current settings will appear.

Clicking "OK" will commit your changes to the document.

Clicking "Cancel" will abort all changes made.

The default sentance for the preview box is "The Quick Brown Fox Jumps Over The Lazy Dog".

You can change this sentance by clicking once within the sentance. You can then change the sample sentance to anything you want.

This can be especially useful if you need to view numbers, special characters, or non-arabic characters

The sample sentance will revert to the default the next time you open this dialog.

#### Changing Font Color

The "Change Font Color" command can be invoked 3 ways:

- By selecting Format Font Color from the Menu bar

- You can use the keyboard shortcut: Ctrl Alt C

- or by clicking on the toolbar.

You can now choose a color for the selected text using the Color Selection Dialog Box.

### Styles

When you build documents that are more complex than a business letter, such as a book, newsletter, or resume, the document is often broken down into sections. Each of these sections may have a similar appearance.

You can use styles to easily keep a consistant look throughout your document.

If you are familiar with "Styles" in Microsoft Word, KWord styles perform the same functions. You can skip to the next section.

As an example, if we look at a snipit of a document, and assign different styles to appropriate parts :

| Section Title ----> | Setion 1: How to use your new computer
| Normal Text ----> | Do to a revolutionary new teaching method, we can now teach you how to use you computer in 10 minutes.
|  | We should begin by quickly summarizing the parts of your new computer.
|  | (text deleted)
| Section Title ----> | Section 2: What to do if the 10 minute manual didn't work.

In this example, you can see this computer manual consists of two sections. To the title text of each section, we have changed the text style to "Section Title". The rest of the document text is left as "Normal Text".

We do not need to know how exactly we want the text and paragraphs of these sections to look yet. All we need to do is identify these sections of text as "Section Titles" or "Normal Text".

Once we have finished the document, you can change the look of all the text labled "Section Title" all at once.

This will ensure that all section titles appear consistant throughout your document.

KWord has 11 predefined Styles. For a list of them, and the formatting options, click here.

#### Changing the Style of Text

To change the style of text, first, select the text you want the changes to apply to.

You can now change the character style in one of two ways:

- Select Format Style from the Menu bar. This will open the list of available styles, select the style from the list.

- You can select the style using the drop down box on the Character Formatting Toolbar. ( )

#### Creating a Style

If you plan on using Styles extensively in a large document, you will probably want to create new styles specific for your needs.

To create a new style:

1. Select Extra Stylist from the Menu bar.

   This will bring up a dialog box

2. Click "Add".

   This will bring up another dialog box

3. Type a descriptive name in the box labled "Name". This will be the name of the style.

4. Now select a style from the dropdown box labled "Following Style Template". This will be the basic style that you modify to create your new style (You have to start somewhere right?). If in doubt, "Standard" is fine.

5. Now you can make the changes you need to create your new style.

   The preview box will show you what your new style will look like.

   Use the buttons labled Font, Color, Spacing and Indents, Alignment, Borders, Numbering, and Tabulators to create the style.

   If you want to change the scope of the style, see the section entitled Controlling Styles.

   Click "OK" to create your new style.

   Click "Cancel" to abort the creation of the style.

##### Changing the Font Size, Type etc.

You can change the font size, character set, font, character set and toggle italics and bold face by clicking on "Font". This will open a new dialog box.

Using this dialog box, you can select the font, size, character set, italics and boldface options.

The preview box along the bottom, will show you how your current settings will appear.

Clicking "OK" will commit your changes to the style.

Clicking "Cancel" will abort all changes made in this dialog box.

##### Changing the Font Color

You can change the font color of your new style, by click on "Color".

You can now choose a color for the selected text using the Color Selection Dialog Box.

##### Changing Paragraph Spacing and Indents

To change the paragraph spacing and indention of the paragraph of your style, click on "Spacing and Indents". This opens a new dialog box.

This dialog box allows you to set the paragraph margins, the spacing between lines, and the spacing between paragraphs.

The first section of this dialog box is labled "Indent", and consists of three parts:

"Left"

  You can indent all the lines of a paragraph by entering a value in this box. The first line is unaffected by this box. If you want to alter the first line, you must specify that seperately.

"Right"

  !!!!Just blacked out!!!!!

"First Line"

  Any non-zero value entered in this text box, will shift the left margin of the first line.

The next section is labled "Line Spacing". It consists of two elements:

Dropdown box

  !!!!!!!!!!!!!!Blacked out!!!!!!!!!!!!!!!

Text box

  By entering a value in here, you can adjust the spacing between lines from the default. If you enter a positive number, you will increase the spacing between lines. If, on the other hand, you enter a negative number, you will decrease the spacing between lines.

  Changes to this entry do NOT affect the line spaceing between lines of different paragraphs.

The last section is labled "Paragraph Space". It consists of two entries:

"Before"

  By entering a value in here, you can adjust the spacing before each paragraph from the default spacing. If you enter a positive number, you will increase the spacing before a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing before each paragraph.

"After"

  By entering a value in here, you can adjust the spacing after each paragraph from the default spacing. If you enter a positive number, you will increase the spacing after a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing after each paragraph.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

##### Changing Paragraph Alignment

To change how he text is placed within the line, click on "Alignment". This will open a new dialog box.

As you can see, there are only 4 choices.

If you choose "Left", "Right" or "Center", the text will be moved on the line.

If you choose "Block", KWord will increase the space between words, so that each line (with the exception of the last liine), reaches both the left and right margins.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

##### Changing Paragraph Borders

To add borders to your style, click on "Borders". This will open a new dialog box.

You can tell KWord to surround (on some or all sides) a paragraph with a border. This border can be solid or not, of any color and of any size. You use this dialog panel to adjust the borders.

To define some borders for a paragraph, you first determine how the borders should appear on the document. Then you select which paragraph borders should be used. You can mix and match styles, weights and colors of paragraph borders for maximum flexibility in you document.

Determine the "Look" of the border.

"Style"

  You can use this dropdown box to select the overall type of the new border.

  Your choices are: Solid Line, Dash Line, Dot line, Dash Dot line, Dash Dot Dot line

"Width"

  This will determine how wide the resulting border will be. It is measured in points.

"Color"

  Clicking on the color bar will allow you to select a color using a new dialog box

Selecting the borders

| Select/Unselect Left Border. Clicking this button will apply the current options to the left paragraph border. Clicking a second time will remove the left paragraph border.
| Select/Unselect Right Border. Clicking this button will apply the current options to the right paragraph border. Clicking a second time will remove the right paragraph border.
| Select/Unselect Top Border. Clicking this button will apply the current options to the top paragraph border. Clicking a second time will remove the top paragraph border.
| Select/Unselect Bottom Border. Clicking this button will apply the current options to the bottom paragraph border. Clicking a second time will remove the bottom paragraph border.

The "Preview" window will show you how your paragraph borders will look.

##### Changing Paragraph Numbering/Bullets

To add bullets or numbering to your style, click "Numbering".

!!!!!!!!!!Still needs work before writing!!!!!!!!!

##### Changing Tabstops.

You can define tab stops for your styles. To do so, click "Tabulators". This will open a new dialog box.

You can now add tab stops by:

1. Type the horizontal location of the tab stop in the space provided. The units are listed above the text box.

2. Select the type of tab stop from the list on the right.

3. Click Add.

When you are done adding tab stops, you can click "OK" to finish.

#### Deleting a Style

Deleting an unneeded style is easy.

1. Select Extra Stylist from the Menu bar.

   This will bring up a dialog box

2. From the list of available styles, select the style you want to delete by clicking once with the mouse left mouse button.

   Be sure you have selected the correct style before you click "Delete". KWord will not ask for confirmation, so you will not be given an oportunity to back out.

3. Click "Delete".

   The style is now deleted.

Certain styles in KWord are considered fundimental (Standard, Head 1, Head2, Head 3, Enumerated List, Bulleted List, and Alphabetical list) and cannot be deleted.

When you select any one of these styles to delete it, the "Delete" button will not function.

#### Editing a Style

The true power of styles, is the ability to edit the formatting options of that style after you have defined the style. By changing the formatting of the style, you immediatly change every paragraph with that style, and you maintain a consistant look to your document.

You will also notice, that editing the formatting options of a style, uses the same interface you used to create the style in the first place.

To edit a current style:

1. Select Extra Stylist from the Menu bar.

   This will bring up a dialog box

2. Select the style you want to edit from the list in the left

3. Click "Edit".

   This will bring up another dialog box

4. Now you can make the changes you want to this style.

   The preview box will show you what your new style will look like.

   Do not change the name of your template.

   Doing so will delete your current style from the list (and create a new one with the new name).

   Any paragraphs which were origninally formatted with this style, will revert to "Standard".

   Use the buttons labled Font, Color, Spacing and Indents, Alignment, Borders, Numbering, and Tabulators to alter the look of the style.

   If you want to change the scope of the style, see the section entitled Controlling Styles.

   Click "OK" to commit your changes.

   Click "Cancel" to abort all changes to this style.

##### Changing the Font Size, Type etc.

You can change the font size, character set, font, character set and toggle italics and bold face by clicking on "Font". This will open a new dialog box.

Using this dialog box, you can select the font, size, character set, italics and boldface options.

The preview box along the bottom, will show you how your current settings will appear.

Clicking "OK" will commit your changes to the style.

Clicking "Cancel" will abort all changes made in this dialog box.

##### Changing the Font Color

You can change the font color of your style, by clicking on "Color".

You can now choose a color for the style using the Color Selection Dialog Box.

##### Changing Paragraph Spacing and Indents

To change the paragraph spacing and indention of the paragraph of your style, click on "Spacing and Indents". This opens a new dialog box.

This dialog box allows you to set the paragraph margins, the spacing between lines, and the spacing between paragraphs.

The first section of this dialog box is labled "Indent", and consists of three parts:

"Left"

  You can indent all the lines of a paragraph by entering a value in this box. The first line is unaffected by this box. If you want to alter the first line, you must specify that seperately.

"Right"

  !!!!Just blacked out!!!!!

"First Line"

  Any non-zero value entered in this text box, will shift the left margin of the first line.

The next section is labled "Line Spacing". It consists of two elements:

Dropdown box

  !!!!!!!!!!!!!!Blacked out!!!!!!!!!!!!!!!

Text box

  By entering a value in here, you can adjust the spacing between lines from the default. If you enter a positive number, you will increase the spacing between lines. If, on the other hand, you enter a negative number, you will decrease the spacing between lines.

  Changes to this entry do NOT affect the line spaceing between lines of different paragraphs.

The last section is labled "Paragraph Space". It consists of two entries:

"Before"

  By entering a value in here, you can adjust the spacing before each paragraph from the default spacing. If you enter a positive number, you will increase the spacing before a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing before each paragraph.

"After"

  By entering a value in here, you can adjust the spacing after each paragraph from the default spacing. If you enter a positive number, you will increase the spacing after a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing after each paragraph.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

Click "OK" to accept your changes.

Click "Cancel" to reject any changes you made with this dialog box.

##### Changing Paragraph Alignment

To change how he text is placed within the line, click on "Alignment". This will open a new dialog box.

As you can see, there are only 4 choices.

If you choose "Left", "Right" or "Center", the text will be moved on the line.

If you choose "Block", KWord will increase the space between words, so that each line (with the exception of the last liine), reaches both the left and right margins.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

If you are happy with the change you made, click "OK" to accept your changes.

Click "Cancel" to reject any changes you made with this dialog box.

##### Changing Paragraph Borders

To add borders to your style, click on "Borders". This will open a new dialog box.

You can tell KWord to surround (on some or all sides) a paragraph with a border. This border can be solid or not, of any color and of any size. You use this dialog panel to adjust the borders.

To define some borders for a paragraph, you first determine how the borders should appear on the document. Then you select which paragraph borders should be used. You can mix and match styles, weights and colors of paragraph borders for maximum flexibility in you document.

Determine the "Look" of the border.

"Style"

  You can use this dropdown box to select the overall type of the new border.

  Your choices are: Solid Line, Dash Line, Dot line, Dash Dot line, Dash Dot Dot line

"Width"

  This will determine how wide the resulting border will be. It is measured in points.

"Color"

  Clicking on the color bar will allow you to select a color using a new dialog box

Selecting the borders

| Select/Unselect Left Border. Clicking this button will apply the current options to the left paragraph border. Clicking a second time will remove the left paragraph border.
| Select/Unselect Right Border. Clicking this button will apply the current options to the right paragraph border. Clicking a second time will remove the right paragraph border.
| Select/Unselect Top Border. Clicking this button will apply the current options to the top paragraph border. Clicking a second time will remove the top paragraph border.
| Select/Unselect Bottom Border. Clicking this button will apply the current options to the bottom paragraph border. Clicking a second time will remove the bottom paragraph border.

The "Preview" window will show you how your paragraph borders will look.

Click "OK" to accept your changes.

Click "Cancel" to reject any changes you made with this dialog box.

##### Changing Paragraph Numbering/Bullets

To add bullets or numbering to your style, click "Numbering".

!!!!!!!!!!Still needs work before writing!!!!!!!!!

Click "OK" to accept your changes.

Click "Cancel" to reject any changes you made with this dialog box.

##### Changing Tabstops.

You can define tab stops for your styles. To do so, click "Tabulators". This will open a new dialog box.

You can now add tab stops by:

1. Type the horizontal location of the tab stop in the space provided. The units are listed above the text box.

2. Select the type of tab stop from the list on the right.

3. Click Add.

When you are done adding tab stops, you can click "OK" to finish.

#### Controlling Styles

With some documents, you will want to ensure that every character within your document exactly matches the document style. With other documents, you will need some additional flexability. In this second case, you need to configure KWord so it only changes certain specific aspects of the style with each update.

To edit a current style:

1. Select Extra Stylist from the Menu bar.

   This will bring up a dialog box

2. Now click on the tab labled "Update Configuration".

3. This dialog box is broken down into 7 major parts, and a single check box.

   Fonts

   The first drop down box, determines what font attributes a style should control, and when they should be applied. Your choices for this drop-down box are:

   Dont Update Fonts

     If this option is selected, KWord will not alter any fonts (with respect to size, font name, italics or bold face, etc) when applying the style.

   Update Font Families of same sized Fonts.

     When selected, KWord will not alter any fonts when applying the style unless the fonts size attribute of the selected text matches the font size within the style. If the font sizes do not match, KWord will not change any font attributes. If the size does match, the selected text will be changed to the font family of the style. No otherchanges (bold face, italics, etc) will be made.

   Update Font Families of all sized Fonts.

     With this option, KWord will convert the Font Family (but no other attributes), to the font defined in the style irrespective of font size.

   Update Font Families and Attributes of same sized Fonts.

     When selected, KWord will not alter any fonts when applying the style unless the fonts size attribute of the selected text matches the font size within the style. If the font sizes do not match, KWord will not change any font attributes. If the size does match, the selected text will be changed to match the style. All attributes (bold face, italics, etc) will be changed.

   Update Font Families and Attributes of all sized Fonts.

     With this option, KWord will change all text, irrespective of size or attributes, to match the font specified in the style.

   Font Color

   This drop down box allows you to specify if the Font colors should be changed to match the style or not.

   Dont Update Colors

     If this option is selected, KWord will not alter any font colors

   Update Colors

     When selected, KWord will change the font colors of selected text to match the color defined in the font style.

   Indents and Spacings

   This drop down box allows you to specify if the indenting and paragraph spacing should be changed to match the style or not.

   Dont Update Indents and Spacings

     If this option is selected, KWord will not alter any indenting or paragraph spacing settings.

   Update Colors

     When selected, KWord will change the indenting or paragraph spacing settings of selected text to match those defined in the font style.

   Aligns/Flows

   This drop down box allows you to specify if the paragraph alignment should be changed to match the style or not.

   Dont Aligns/Flows

     If this option is selected, KWord will not alter any paragraph alignment settings.

   Update Aligns/Flows

     When selected, KWord will change the paragraph alignment settings of selected text to match those defined in the font style.

   Numbering

   Dont Update Numbering

     If this option is selected, KWord will not alter any autonumbering settings.

   Update Colors

     When selected, KWord will change the autonumbering attributes of selected text to match those defined in the font style.

   Borders

   Dont Update Borders

     If this option is selected, KWord will not alter any paragraph borders.

   Update Borders

     When selected, KWord will change the paragraph borders to match those defined in the font style.

   Tabulators

   Dont Update Tabulators

     If this option is selected, KWord will not alter any tab stops.

   Update Tabulators

     When selected, KWord will change the tab stops to match those defined in the font style.

4. When you are finished, click "Close" to apply your changes.

### Columns

You can divide the page into several columns, of equal width, with a user controlled space in between each column.

This feature is only available in Wordprocessing Templates.

If you are working in a DTP Template, you can build up several columns using a different frame for each column.

To change the number and width of columns:

1. First, you must be in Frame Edit Mode. If you are not currently in frame edit mode, you can change to Frame Edit Mode, in one of three ways:

   - Select Tools Edit Frames from the Menu bar

   - You can use the keyboard shortcut: F5

   - or by clicking on the toolbar.

2. Place the mouse cursor inside the frame you want to move, and click once with the left mouse button. This selects this frame as the current frame.

3. Select Format Page from the Menu bar.

   This will bring up a dialog box

4. Click on the table labled "Columns".

   This will change the dialog panel.

5. You can now select the number of columns, and the spacing in between.

   The preview box shows you what you can expect.

6. Click "OK" when you are done.

7. Click "Cancel" to abort changes.

### Tables

Kword has the built in ability to generate simple tables.

!!!!Need to add more here -- Table formatting not implemented well!!!

If you need more complicated functionality or you want more control over the look of your table, you can Imbed a KSpread Table in your document.

This section of the document will cover the formatting of tables created in KWord

#### Adding a new Table

You can create a table in KWord in one of three ways:

- Select Tools Create Table from the Menu bar

- You can use the keyboard shortcut: F9

- or by clicking on the toolbar.

This will open a dialog box."

This dialog box is divided into two halves.

The right half of the dialog box provides you a quick visual guide to how many rows and columns will be created in the table. This is usefull for "counting" out your table. You can not edit your table layout here.

The left half of the dialog box consists of two drop down boxes, and two number selection boxes.

The number selection box labled "Number of Rows", allows you to specify from 1 to 128 rows in the table.

The number selection box labled "Number of Columns", allows you to specify from 1 to 128 columns in the table.

While adjusting either of these two options, the preview box adjusts to your new settings.

The drop down box labled "Cell Height", can be set to either of two options.

Automatic

  If this option is selected, KWord will set the cell height of each cell in the new table to a size appropriate based on the size of the current text. KWord will not automatically provide additional space in each cell, because you draw a table larger (or smaller) than necessary.

  As an example, if you create a table with three rows, it does not matter if you "draw" the table as 1 inch tall, or 4 inches tall, the height of each cell will be based on the current text size.

Manual

  When selected, calculate the cell height by dividing the user specified size of the table by the number of rows.

  If this is selected, and you create a table with 3 rows and "draw" the table 3 inches tall, each cell will be 1 inch in height. If, you draw the table 1.5 inches tall, each cell will be 0.5 inches tall.

The drop down box labled "Cell Widths", can be set to either of two options.

Automatic

  If this option is selected, KWord will determins the width of each cell, by dividing the total width of the frame by the number of columns. It is unaffected by the table size you have "drawn" on the document.

Manual

  When selected, KWord determines the width of each cell, by dividing the width of the table you "draw" by the number of columns selected.

  As an example, if you create a table with 3 columns, and "draw" it 3 inches wide, each cell will be 1 inch in width. If, however, you draw the same table 6 inches wide, each cell will be 2 inches wide.

To change the properties of the table, click on the tab labled "Properties".

!!!Not implemented yet!!!

#### Deleting a Table

To delete a table in KWord:

1. Place the text cursor within any cell of the table you want to delete.

   Be sure you have selected the correct table before continuing. KWord will not ask for confirmation.

2. Select Table Delete Table from the Menu bar

The table will be immedately deleted.

#### Insert Row in Table

You can insert a row into any place in a table.

To insert a row into a table:

1. Place the text cursor within any cell of the table you want to add a row to.

2. Select either:

   - Table Insert Row from the Menu bar

   - or by clicking on the toolbar.

   This will bring up a dialog box.

3. The number selection box labled "Row", allows you to select any row within the table. This number selection box limits you to the rows currently in the table.

   Select the row you want to use as a reference.

4. Now select either "Before" or "After" as is appropriate.

5. Click "OK" to add the row or click "Cancel" to not add any rows.

#### Insert Column in Table

To insert a column into a table:

1. Place the text cursor within any cell of the table you want to add a row to.

2. Select either:

   - Table Insert Column from the Menu bar

   - or by clicking on the toolbar.

   This will bring up a dialog box.

3. The number selection box labled "Column", allows you to select any column within the table. This number selection box limits you to the columns currently in the table.

   Select the column you want to use as a reference.

4. Now select either "Before" or "After" as is appropriate.

5. Click "OK" to add the column or click "Cancel" to not add any columns.

#### Delete Row in Table

To delete a row from a table:

1. Place the text cursor within any cell of the table you want to delete the row from.

2. Select either:

   - Table Delete row from the Menu bar

   - or by clicking on the toolbar.

   This will bring up a dialog box.

3. Select the row you want to delete in the number selection dialog.

   Make sure you have selected the correct row before continuing.

   KWord will not ask for verification before deleting the row.

4. Click "OK" to delete the row, or click "Cancel" to not delete any rows.

#### Delete Column in Table

To delete a column from a table:

1. Place the text cursor within any cell of the table you want to delete the column from.

2. Select either:

   - Table Delete Column from the Menu bar

   - or by clicking on the toolbar.

   This will bring up a dialog box.

3. Select the column you want to delete in the number selection dialog.

   Make sure you have selected the correct column before continuing.

   KWord will not ask for verification before deleting the column

4. Click "OK" to delete the column, or click "Cancel" to not delete any column.

#### Join Cells in Table

A table is traditionally made of a grid of rows and columns, with equal sized cells throughout the table.

Sometimes you would like to spread text out over several cells in a table. This is especially common with titles.

KWord allows you to do this by "Joining" two (or more) adjacent cells of a table together.

This is an example of three cells joined together in the middle of a table.

You can join cells vertically, as well as horizontally.

To "join" several cells:

1. You must be in Frame Edit Mode. To change to Frame Edit Mode, you can:

   - Select Tools Edit Frames from the Menu bar

   - You can use the keyboard shortcut: F5

   - or by clicking on the toolbar.

2. Now select one of the two (or more) cells you want to join into one. You can do this by clicking once in the cell with the left mouse button.

3. Select another cell you want "joined", by holding down the Ctrl key and clicking with the left mouse button.

   Continue to select additional cells, until you have selected all the cells necessary.

   If you have a number of cells in a row that you want to select, you can select them in two quick steps:

   First click on one of the end cells.

   Now hold down the Shift key and click on the cell at the other end of the row or column you want to join.

   All cells between these two cells will be selected.

4. Select Table Join Cells from the Menu bar

The cells will now be joined.

Any text in the right most frame will now be located in the joined frame. Any text from any other frames will be hidden from view.

#### Split Cells in Table

Joining several cells together into one larger cell, is not a one way action.

If you decide that you do not want the previously joined cells to be joined any longer, you can "split" them back into individual cells again.

To split previously joined cells: you must be in Frame Edit Mode.

1. You must be in Frame Edit Mode. To change to Frame Edit Mode, you can:

   - Select Tools Edit Frames from the Menu bar

   - You can use the keyboard shortcut: F5

   - or by clicking on the toolbar.

2. Select the cell you want to split by clicking on it with the left mouse button.

3. Select Table Split Cells from the Menu bar

The cells will be restored to their previous state. Any text in the original cell will be relocated to the rightmost cell.

#### Ungroup a Table

!!!Causes a crash at this point!!!

#### Format a Table

!!!Not implemented!!!

### Headers/Footers

With multi-page documents, you might want to provide certain information at the tops or bottoms of each page throughout the document. They can provide the reader with important information and they tie your doocuments together.

Fortunately, headers and footers are really just a special type of frame. You can edit the text and data within the headers and footers

You can toggle headers and footers independently at any time.

If you are using a Wordprocessing template, the footers will be added below the margins you set under page setup. The text within the main frames will be moved so the headers and/or footers do not overlap any text.

If you are using a DTP template, the headers/footers will be placed at the margin edges, just like in the wordprocessing templates, but these frames are treated just like any other frame. If the text frame below the Header/footer frame is set to wrap around text in overlapping frames, that will cause the text to move.

You can toggle the headers by selecting View Headers. from the Menu bar.

You can toggle the footers by selecting View Footers. from the Menu bar.

### Creating Templates/Saving a document as a template

KWord commes with several pre-defined templates (both Wordprocessing and DTP templates), which are designed to get you started on your documents.

If, however, you often use the same format for a document over and over, you may want to create a template which exactly matches your needs.

You can create an unlimited number of templates in KWord, and you can organize them into categories for easy recall.

You create these templates by first generating the layout in KWord based on one of the pre-defined templates, and then you save the file. Instead of saving it as a traditional file, you save it as a template.

What follows, is a step by step process to save the current document as a template.

1. When the document is like you want, Select Extra Create Template From Document from the Menu bar.

   This brings up a dialog:

   This dialog helps you organize your templates into categories.

   As you can see, your templates will be saved into a subdirectory in your home directory. You first need to create a Folder (which represents a subdirectory) within the "templates" directory.

   To create this folder:

2. Place the mouse cursor over the line directory name (in this example: /home/mmcbride/.kde/share/apps/kword/templates/) and click with the right mouse button.

   This will bring up a submenu.

3. Select Add Folder.

   This will add another dialog to the screen.

4. Type in a name for the folder. The name should be descriptive of the types of templates you will be placing within it.

   Click "Clear" to ???Not implemented yet???.

   Click "Cancel" to abort creating a new folder.

   Click "OK" to create this folder.

   The dialog box will now show your new folder.

   You do not need to create a new folder for each template. The folders you create can be used to organize your templates.

   You must, however, have at least one folder. You can not save any templates into the templates subdirectory.

5. Select the newly created folder by clicking once on it with the left mouse button.

6. Type the name of your new template in the blank entitled "Template Name".

7. You now need to select a graphic to represent your template in the open document window.

   ???Not implemented yet???

Once you have saved your template, the next time you open a document, you will see your new category/new template in the open file dialog.

This is an example of a new category named "Newsletters", with a new template named "Monthly".

## Detailed Guides: More than just text

### Introduction

### Graphics

#### Insert Pictures

#### Insert Clipart

#### Resize Graphics

#### Move Graphics

#### Delete Graphics

### Insert Table of Contents

### Inserting Date and Time

### Page Numbering

### Endnotes/Footnotes

### Insert Kspread Table

### Formulas

## How do I...

### How do I get the pages numbers on the outsides of the pages and the title in the middle of the header(like a novel)?

### How do I get the chapter name on the top of each page?

### How do I create a pdf file to post on the web?

### How do I change the Quit and Close commands so they resemble Microsoft Office?

### How do I remove template categories from the open dialog.

hint: .templates

## The Menu Items/Tool Bars

### Introduction to Menu Bars and Tool Bars

The key to getting the most out of KWord, is found in the menu bars and the toolbars.

The menu bar is organized into groups of functions (ex file functions, table functions, etc...). Below each of these groups, is a submenu of actions. Some of these submenues will have sub menues of their own. All of the functions of KWord can be found inside the menu bar hierarchy.

The tool bars are also organized into groups. Each toolbar consists of a set of buttons. Each button performs a specific function. The toolbars are designed to act as shortcuts for more commonly used functions.

The first part of this section of the manual discusses the manipulation of Kword's toolbars to suit your needs.

The second part of this section, takes a detailed look at each menu bar function, and each tool bar button, and provides you with a brief summary of its action. Most of these menu bar functions and tool bar buttons also provide you with a link to more detailed information.

### Hiding, Changing, and Moving Tool Bars

KWord offers the user great flexibility when it comes to toolbars. This first section will show you some of the many options you have for relocating, reformatting and removing toolbars from your desktop.

#### Hiding ("Flatening") Tool Bars

When you startup KWord, all the available toolbars are visible. If you don't think you will need a toolbar, and want to reclaim that desktop space, you "minimize" the toolbar.

There are two ways to acomplish this task

Option 1
| Each toolbar has a stippled area to the left (or on top) of the toolbar buttons. By clicking on this area, the toolbar will be minimized.
| Once a toolbar is minimized, this stipled area moves up near the menubar.
| Clicking on this area will "Restore" the toolbar to its original size.
Option 2
| Place the cursor over on the toolbar you want to minimize, and click with the right mouse button. Note: The mouse must be on the "background" of the toolbar, not over a button to use this option.
| A small menu will appear at the mouse cursor. Select "Flat".
| To restore this menu to its original size and position, place the mouse cursor over the stipled area near the menu bar, and click with the right mouse button.
| A small menu will appear at the mouse cursor. Select "UnFlat".

#### Moving Toolbars around

Toolbars can be located on the screen in 5 ways

1. Top

2. Bottom

3. Left

4. Right

5. Floating

Top, Bottom, Left and Right refer to the edges of the KWord screen.

By locating a tool bar in the "Bottom" position, for example, you move the toolbar into a horizontal position below the Document Area, and along the bottom of the Kword window. By locating a tool bar in the "Left" position,however, you move the toolbar into a verticle position to the left of the Document Area, and along the left edge of the Kword window.

Multiple toolbars can be located at each of these points in the screen. (You could, for instance, move all the toolbars to the top of the screen). KWord will shuffle toolbars around, to fit in the most compact way at that location.

If you move the toolbar into a "Floating" position, what you are doing is creating a new window just for that toolbar. The toolbar continues to operate just as before, but you now have complete flexibility to place this toolbar anywhere on the screen.

There are two ways of moving your toolbars:

Option 1
| If you left-click on the stippled area of the toolbar (the same location you used to minimize the tool bar), and hold the button down, you can drag the toolbar around the KWord screen. This allows you to move the toolbars around to suit your needs. You can also drag the toolbar off the KWord screen, and the toolbar becomes a "floating" toolbar.
Option 2
| Place the cursor over on the toolbar you want to minimize, and click with the right mouse button. Note: The mouse must be on the "background" of the toolbar, not over a button to use this option.
| A small menu will appear at the mouse cursor. Select "Top, Bottom, Right, Left or Floating".

#### Changing the look of your toolbars

Toolbars can have their buttons displayed different ways. Below are examples of the four options for the "File" toolbar.

| Icons Only
| Text Only
| Text Aside Icons
| Text Under Icons

To change the appearance of a toolbar, place the cursor over on the toolbar you want to minimize, and click with the right mouse button. Note: The mouse must be on the "background" of the toolbar, not over a button to use this option.

A small menu will appear at the mouse cursor. Select "Mode". This will open a submenu, select your preference from the list.

Setting the look of one toolbar does not alter the look of another toolbar.

### Basic Menu Bar

The Menubar contains all commands available to KWord. It is divided into 9 general categories.

#### File Menu

By clicking on the "File" button, you can Begin new documents, load previously edited documents, print your documents, close the current document (so you can load another document), or quit KWord entirely.

File New

  Allows you to open new files for editing. For Step by Step instructions see Beginning a New Document.

  Typing Ctrl N or clicking are equivilent to using the menubar.

File Open

  For opening previously created KWord files. For Step by Step instructions see Retrieving a Saved Document.

  Typing Ctrl O or clicking are equivilent to using the menubar.

File Save

  Saves your current KWordfile to disk. If you have not saved the file yet, you will be prompted for a filename. For more details, see Saving a Document.

  Typing Ctrl S or clicking are equivilent to using the menubar.

File Save As...

  Allows you to save your file under another name, ???or another format???. For more details, see Saving a Document.

File Print

  Print the file. For an overview of printing options see Printing a Document.

  Typing Ctrl P or clicking are equivilent to using the menubar.

File Close

  Close the file you are currently working on. ???Save???

  Typing Ctrl W is equivilent to using the menubar.

File Quit

  Quits KWord

  Typing Ctrl q or clicking are equivilent to using the menubar.

#### Edit Menu

By clicking on the "Edit" button, you can Begin new documents, load previously edited documents, print your documents, close the current document (so you can load another document), or quit KWord entirely.

Edit Undo

  Reverses the last action you performed. Not all actions can be reversed. If you are not able to Undo the last action, the "Undo" option will be replaced with "No Undo Possible". KWord can Undo up to ??? steps. For a more thourough discussion of Undo/Redo, click here.

  Typing Alt BackSpace or clicking are equivilent to using the menubar.

Edit Redo

  Reverses the last Undo performed. If the Redo option is unavailable, the Toolbar will replace "Redo" with "No Redo Possible". For a more thourough discussion of Undo/Redo, click here.

  Clicking are equivilent to using the menubar.

Edit Cut

  Deletes the highlighted text from the document, and places a copy in the clipboard. For a more complete directions on Cutting and Pasting, and a full description of the clipboard, click here.

  Typing Ctrl X or clicking are equivilent to using the menubar.

Edit Copy

  Places a copy of the highlighted text in the clipboard, without changing the text in the document. For a more complete directions on Cutting and Pasting, and a full description of the clipboard, click here.

  Typing Ctrl C or clicking are equivilent to using the menubar.

Edit Paste

  Inserts a copy of the clipboard into the current cursor position. If there is highlighted text, Kword replaces replaces all highlighted text with the contents of the clipboard. The clipboard is not altered. For a more complete directions on Cutting and Pasting, and a full description of the clipboard, click here.

  Typing Ctrl V or clicking are equivilent to using the menubar.

Edit Find and Replace

  Allows you to search for a series of characters, and at you option replace these characters with another series of characters. KWord offers a sophisticated Search and Replace feature, which is covered in more detail under Searching and Replacing Text.

  Typing Ctrl F or clicking are equivilent to using the menubar.

Edit Select All

  Immediatly highlights all text of your document.?????

  Typing Ctrl A is equivilent to using the menubar.

Edit Delete Frame

  This will allow you to delete the entire frame, and all of the text and objects contained within the frame. You will be prompted before the frame is deleted. Note: This command must be executed while you are in frame edit mode.

Edit Reconnect Frame

  Allows you to reconnect the currently selected text frame, with another text frame. More information on this subject can be found in Working with Frames. Note: This command must be executed while you are in frame edit mode.

Edit Custom Variables

  STUFF****

Edit Serial Letter Database

  ****STUFF****

#### View

View New View

  ***STUFF***

View Formatting Characters

  Clicking on this option toggles the display of formatting characters. Selecting this option will display non-printable characters (spaces, character returns, and tab stops). Selecting this option again will turn the display of these characters off.

View Frame Borders

  Clicking on this option toggles the display of the borders to frames. Normally, KWord draws a grey line around each frame, so that know the borders of the frames. If you want this option turned off, you can select this option. Selecting this option again will turn the borders back on.

View Table Grid

  Clicking on this option toggles the display of the grids in a table. Normally, KWord draws grey line which deliniate the breaks between each cell in a table. If you want this option turned off, you can select this option. Selecting this option again will turn the grid lines back on.

View Header

  Selecting this option will toggle headers on. Selecting this option again will turn headers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers.

View Footer

  Selecting this option will toggle footers on. Selecting this option again will turn footers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers.

View Footnotes

  Selecting this option will cause all bibliographic information to be formated as footnotes. More information on Footnotes and Endnotes can be found under Endnotes/Footnotes.

View Endnotes

  Selecting this option will cause all bibliographic information to be formated as endnotes. More information on Footnotes and Endnotes can be found under Endnotes/Footnotes.

#### Insert

Insert Picture

  Insert a picture from a file into the current cursor position. Step by Step instructions can be found here.STUFF****

  Typing F2 or clicking are equivilent to using the menubar.

Insert Clipart

  Insert a picture from a file into the current cursor position. Step by Step instructions can be found here.STUFF****

  Typing F3 or clicking are equivilent to using the menubar.

Insert Special Character

  ***STUFF

  Typing Alt C or clicking are equivilent to using the menubar.

Insert Hard Frame Break

  This will enter a special character which will force text into the next connected text frame. More information can be found in Working with Frames.

  Typing Ctrl Return is equivilent to using the menubar.

Insert Footnote or Endnote

  Selecting this option will insert a bibliographic mark which will appear as either a footnote or endnote. More information on Footnotes and Endnotes can be found under Endnotes/Footnotes.

Insert Table of Contents

  This will insert a Table of Contents at the current cursor position. More detailed information can be found here.

Insert Variable

  Selecting this option will allow you to insert page numbers, Date, time, Serial letters, etc. You can find specific information about page numbers here. More information about Date and Times can be found under Inserting the Date and Time. (STUFF---Serial Letters???

#### Tools

Tools Edit Text

  Switches you to Edit Text Mode. For more detailed information see Working with Frames.

  Typing F4 or clicking are equivilent to using the menubar.

Tools Edit Frames

  Switches you to Frame Edit Mode. For more detailed information see Working with Frames.

  Typing F5 or clicking are equivilent to using the menubar.

Tools Create Text Frame

  To create a new text frame. After selecting this option, your cursor will change to cross hairs. chose the location of one corner of your new text frame. Click on the left mouse button and hold the button down. Drag the mouse, until you have the desired text frame. When you have the correct shape and size, release the mouse button. KWord will now bring up a dialog box with options to connect this text frame to other frames in your document. For more information on this subject, see Working with Frames.

  Typing F6 or clicking are equivilent to using the menubar.

Tools Create Picture Frame

  This option will let you create a new frame, and automatically insert a picture from a file into the new frame. After selecting this menu item or toolbar button, a dialog box will be opened, so you may select the picture file from your system. (For help with this dialog box, please see Inserting a Picture.) Once you have selected the file you want, click on the "OK" button. KWord will close the dialog box, and your cursor will change to cross hairs. Locate the cursor on the page where you would like to locate one corner of your picture. Click and hold the right mouse button, then drag the mouse. This will create a border which represents the final size of the picture in your document. When you are happy with the size of the picture, release the mouse button and the picture will be inserted in your new frame.

  Typing F7 or clicking are equivilent to using the menubar.

Tools Create Clipart Frame

  This option will let you create a new frame, and automatically insert a picture from a file into the new frame. After selecting this menu item or toolbar button, a dialog box will be opened, so you may select the picture file from your system. (For help with this dialog box, please see Inserting a Picture.) Once you have selected the file you want, click on the "OK" button. KWord will close the dialog box, and your cursor will change to cross hairs. Locate the cursor on the page where you would like to locate one corner of your picture. Click and hold the right mouse button, then drag the mouse. This will create a border which represents the final size of the picture in your document. When you are happy with the size of the picture, release the mouse button and the picture will be inserted in your new frame. STUFF****

  Typing F8 or clicking are equivilent to using the menubar.

Tools Create Table

  This will allow you to create a frame and automatically insert a table within that frame. For more information, please see Working with Tables.

  Typing F9 or clicking are equivilent to using the menubar.

Tools Create Kspread Table Frame

  This will allow you to create a frame and automatically insert a Kspread table within that frame. For more information, please see Inserting a KSpread Table.

  Typing F10 or clicking are equivilent to using the menubar.

Tools Create Formula Frame

  Creates a new frame, and places the cursor in the new frame, in Formula Edit Mode. For more information on editing your formulas, see Formulas.

  Typing F11 or clicking are equivilent to using the menubar.

Tools Create Part Frame

  Creates a new frame, and allows for integrating .........STUFF****

  Typing F12 or clicking are equivilent to using the menubar.

#### Format

Format Font

  Allows you to change the formatting characteristics of the selected text. For more details, go to Character Formating

  Typing Ctrl F is equivilent to using the menubar.

Format Color

  You can select the color of text. For more details, go to Character Formating

  Typing Ctrl Alt C or clicking are equivilent to using the menubar.

Format paragraph

  To change the indenting, spacing between paragraphs, text flow, tab stops, numbering and borders. For more details, go to paragraph Formating

Format Frame/Framset

  Allows you to alter attributes of a selected frame(s). You must be in Frame Edit Mode to use this function. For more details, go to Frame Formating

Format Page

  Use this to alter the properties of the printed page, including size, headers and footers. For more details, go to Formating the Page

Format Style

  Allows you to select a style for the selected text. For more information go to Styles

#### Table

Table Insert Row

  Allows you to insert a row into a table. For more on tables, click here.

  Clicking is equivilent to using the menubar.

Table Insert Column

  Allows you to insert a column into a table. For more on tables, click here.

  Clicking is equivilent to using the menubar.

Table Delete Row

  Delete a row from a table. For more on tables, click here.

  Clicking is equivilent to using the menubar.

Table Delete Column

  Delete a column from a table. For more on tables, click here.

  Clicking is equivilent to using the menubar.

Table Join Cells

  This will convert two (or more) seperate cells into a single cell. For more on tables, click here.

Table Split Cells

  This will split previously joined cells in a table. For more on tables, click here.

Table Ungroup Table

  STUFF........For more on tables, click here.

Table Delete Table

  Deletes the table the cursor is in. For more on tables, click here.

#### Extra

Extra Spell Checking

  Will spell check the document.

  Clicking is equivilent to using the menubar.

Extra Autocorrection

  Allows you to modify the autocorrection options. For more on Autocorrection, click here.

Extra Stylelist

  Allows you to edit the formating options for styles. For more on Styles, click here.

Extra Create Template from Document

  Uses your current document to generate personalized templates for your use. For more detailed information, see Creating Your Own Templates.

Extra Options

  STUFF....Not Done yet....

#### Help

Contents

About KDE

About Kword

### File Toolbar

The File Toolbar consists of 4 "buttons". Each "button" performs a task from the menubar. Click on that task for more details.

| Open New File
| Open Saved File
| Save File
| Print File

### Basic Editing Toolbar

The Basic Editing Toolbar consists of 7 "buttons". Each "button" performs a task from the menubar. Click on that task for more details.

| Undo
| Redo
| Cut
| Copy
| Paste
| Spell Check
| Find and Replace

### Insert Tool Bar

The Basic Editing Toolbar consists of 3 "buttons". Each "button" performs a task from the menubar. Click on that task for more details.

| Insert Picture
| Insert Clipart
| Insert Special Character

### Frame Edit/Create ToolBar

The Frame Edit/Create Toolbar consists of 9 "buttons". Each "button" performs a task from the menubar. Click on that task for more details.

| Edit Text
| Edit Frames
| Create Text Frame
| Create Picture Frame
| Create Clipart Frame
| Create Table
| Create Kspread Table Frame
| Create Formula Frame
| Create Part Frame

### Table Edit ToolBar

The Table Edit Toolbar consists of 4 "buttons". Each "button" performs a task from the menubar. Click on that task for more details.

| Insert Row
| Insert Column
| Delete Row
| Delete Column

### Character Formatting ToolBar

The Character Formatting Toolbar consists of 23 "elements". Each "element" performs a task from the menubar.

| Select Character Style
| Character Size
| Select Font Face
| Bold Text
| Italics Button
| Underline Button
| Text Color Button
| Right Text Align Button
| Center Text Align Button
| Left Text Align Button
| Justify Text Button
| Select Line Spacing
| Numbered Text paragraphs
| Bulleted Text paragraphs
| Superscript Text Button
| Subscript Text Button
| Toggle Left Paragraph Border
| Toggle Right Paragraph Border
| Toggle Top Paragraph Border
| Toggle Bottom Paragraph Border
| Toggle border colors
| Select Border Size
| Select Border Style

### Navigating with the File Dialog.

### Selecting Colors from a Color dialog

## Kword Options

## Questions and Answers

### FAQ

When I try to load a document, it does not appear in my dialog box, but I know I saved it there (file extensions)

What is a kwd file. What is a kwt file.

### Where can I get updates

### How do themes affect Kword

### Drag and Drop with KWord

## Appendix

### Glossary

ASCII

  Stands for "American standard code for information interchange". This is what many people mean when they say "plain text". KWord can read and write documents in ASCII format.

Aspect Ratio

Binary code

  Binary code is the actual instructions for the computer. So if we refer to "binaries" we mean the executable &KWord; program.

Bitmap Image

  Bit mapped images are composed of individual dots. The filenames of such pictures often end in jpeg, png or gif.

Cells

Clipart

  Clip art refers to vector based graphics.

Clipboard

  The clipboard is where you're cut or copied selection is stored, so it later can be "pasted".

Compiling

  When you compile a program, you are converting it from a source file (which is easily edited by a programmer) into a binary file (which the computer uses). If you are planning on compiling KWord, please try to find a binary verison of KOffice first. Compiling programs is not for the beginner.

Custom Variables

  Using custom variables you can store certain values (e.g. numbers or text) for later use in your document or in a script. If you want to find out more about custom variables, see STUFF (link to manual).

DEB

Dialog Box

  A dialog box is a window where you

DTP

  Stands for DeskTop Publishing.

FAQ

  Stands for "Frequently Asked Questions" and normally means a document, where those questions are answered. If you have a question to the developers of KOffice, you should always have a look at the FAQ first. You'll find the latest version here.

File Mask

Filter

  A filter takes a document file from one program (Microsoft Word), and "filters" out the text and formatting information and converts that information into a KWord document. Filters are used to read and write files for other programs.

Footer

  The footer of a page is an area below the normal text area. Often it contains the page numbering and maybe some additional information. The contents of the footer normally are the same for most pages, and changing the footer on one page will change all other pages as well. See Header.

Frame

  Well, about everything in &KWord; is a frame. Text is always in a text frame. Pictures are in picture frames. Parts are in part frames. A frame is basically just a rectangle that can contain something and often can be moved, resized, deleted etc.

Frameset

  A frameset is a group of frames which "belong together". If you're writing text that doesn't fit into the first frame of a frameset, it will continue in the next frame belonging to that frameset.

Frame Edit Mode

  In the "frame edit mode" &KWord; will act on whole frames, rather than on their content. For example, if you click into a text frame when you're in "frame edit mode", the frame will be selected and can be moved, resized etc. If you're in "text edit mode", the cursor will be placed inside the frame (so "text edit mode" is the way your old word processor probably reacted).

FTP

  FTP is the "File Transfer Protocol". It's an internet protocol that allows you to retrieve files from so-called FTP servers. If you want to download KOffice from the internet, you'll probably use FTP.

Hard Frame Break

  Normally, only when your text reaches the end of a frame, &KWord; will automatically continue with the next frame in your current frameset. By inserting a hard frame break you can force &KWord; to continue with the next frame at a certain position in your text.

Header

  The header of a page is an area above the normal text area. Often it contains the page numbering and maybe some additional information. The contents of the header normally are the same for most pages, and changing the header on one page will change all other pages as well. See Footer.

HTML

  Stands for HyperText Markup Language. KWord can read and write HTML documents for publishing on the World Wide Web.

KDE 2.0

  Stands for the K Desktop Environment version 2.0 which is required for KWord to operate. The KDesktop Environment is user interface which allows users to manipulate files and operate programs graphically. For more information, please visit www.kde.org

Key Binding

Landscape

  Landscape is a page orientation with greater width than height, i.e. just how you don't want to print your letters. See Portrait(STUFF: maybe insert a small pixmap? :)

Maximize

Menubar

Minimize

Picture

  Yes, I know what your thinking--Who doesn't know what a picture is? When we speak of pictures with KWord, however, the term has a very specific meaning and should not be confused with clip-art. Pictures are bit-mapped images. See Clipart for more information..

Portrait

  Portrait is a page orientation with greater height than width, i.e. the orientation that's normally used for letters. See Landscape(STUFF: maybe insert a small pixmap? :)

RPM

  RPM is the RedHat package manager, a widely used packaging tool for the linux operating system. If you still have to get KOffice and your system supports RPM packages, you should get KOffice packages ending in ".rpm". They're very easy to use.

Scaling Pictures

  Whenever you change the size of a graphics image, you are scaling that image.

Serial Letters

Source Code

  Source code is the human readable version of an application (such as KWord). Computers cannot use source code directly. Instead, source code must be compiled into binary code, before use.

TAR

  Tar is a tool used for the archiving of files in so-called "tar-files" which you recognize by their suffix ".tar". You'll find KOffice source and binary distributions as gzipped tar-files. However, you shouldn't use them if there are special packages for your system and package manager. See RPM, DEB.

tar.gz

  See TGZ.

Text Edit Mode

  In the "text edit mode" &KWord; will act on the contents of a frame, rather than on the frame itself. This probably is the way your old word processor worked. See frame edit mode.

TGZ

  Files ending in ".tar.gz" or ".tgz" are tar-files compressed with the gzip program. You'll find KOffice source and binary distributions in this format. However, you shouldn't use them if there are special packages for your system and package manager. See RPM, DEB.

Toolbar

Vector Image

  A vector based graphic is described in terms of lines and shapes, not in terms of dots. Because of this, Clipart usually scales better than bit-mapped images.

Views

WYSIWYG

  Stands for What You See Is What You Get. KWord is a WYSIWYG word processor, which means that the document will appear the same on the screen while you are editing it, as it will on the printed page.

X Windows system

  The X Windows System (also known simply as 'X') is required for KOffice to operate. More information on X windows for linux can be found at STUFF

### Pre-defined Styles in KWord

KWord comes with 11 pre-defined Styles.

The table below provides you a quick glimpse of the formatting that is predefined for these styles.

Style | Characters | Paragraph | Borders
--- | --- | --- | ---
Standard | Times 12 Point Regular Style | Left Justified | None
Head 1 | Helvetica 24 Point Bold | Left Justified Arabic Numbering (Chapter Numbering, Depth 0, Start with 1) | None
Head 2 | Helvetica 16 Point Bold | Left Justified Arabic Numbering (Chapter Numbering, Depth 1, Start with 1) | None
Head 3 | Helvetica 12 Point Bold | Left Justified Arabic Numbering (Chapter Numbering, Depth 2, Start with 1) | None
Enumerated List | Times 12 Point Regular Style | Left Justified Arabic Numbering (List Numbering, Depth 0, Start with 1) | None
Alphabetical List | Times 12 Point Regular Style | Left Justified Lower Alphabetic Numbering (List Numbering, Depth 0, Start with a) | None
Bulleted List | Times 12 Point Regular Style | Left Justified Open Circle Bullets | None
Contents Title | Helvetica 20 Point Bold | Centered | Solid Borders 1 pt width Top and Bottom Only
Contents Head 1 | Helvetica 16 Point Bold | Left Justified | None
Contents Head 2 | Helvetica 12 Point Bold | Left Justified | None
Contents Head 3 | Helvetica 12 Point Italics | Left Justified | None

### Import/Export Filters

#### Ascii Filter

#### HTML Filter

#### Microsoft Word 97 Filter

### kword.rc:

### Key Bindings Summary

#### Key Bindings for KWord

Command | Key Combination
--- | ---
Start New Document | Ctrl N
Open Document | Ctrl O
Save Document | Ctrl S
Print Document | Ctrl P
Close Document | Ctrl W
Quit KWord | Ctrl Q
Undo | Alt Backspace
Copy | Ctrl C
Cut | Ctrl X
Paste | Ctrl V
Find and Replace | Ctrl F
Select All | Ctrl A
Insert Picture | F2
Insert Clipart | F3
Insert Special Character | Alt C
Insert Hard Frame Break | Ctrl Enter
Switch to Edit Text Mode | F4
Switch to Edit Frame Mode | F5
Create Text Frame | F6
Create Picture Frame | F7
Create Clipart Frame | F8
Create Table | F9
Create KSpread Table | F10
Create Formula Frame | F11
Create Parts Frame | F12
Format Font | Ctrl F
Format Character Color | Ctrl Alt C
Move selection one character to the left. | Shift Left Arrow
Move selection one character to the Right. | Shift Right Arrow
Selects all characters from the start of the selection, to the character directly up one line. | Shift Up Arrow
Selects all characters from the start of the selection, to the character directly down one line. | Shift Down Arrow
Selects all characters from the start of the selection, to the beginning of the line. | Shift Home
Selects all characters from the start of the selection, to the end of the line. | Shift End
Toggle Boldface On/Off | Ctrl B
Toggle Italics On/Off | Ctrl I
Toggle Underline On/Off | Ctrl U

## Credits and License

KWord

Program copyright 1998-2000 Reginald Stadlbauer reggie@kde.org

Contributors:

Documentation copyright 1999-2000 Mike McBride mmcbride@email.com

Contributors:

- Jost Schenck jost@schneck.de

Translations done by:

This program is licensed under the terms of the GNU GPL.